Executive Assistant to the Vice Provosts

The University of Georgia; Athens (GA); On-site; USD 49,500 - 60,500; Full time

Job summary

The University of Georgia seeks an Administrative Assistant to the Vice Provosts to provide high-level support in the Office of the Senior Vice President for Academic Affairs and Provost. The role requires proactive calendar management, meeting coordination, and confidential handling of materials.

You will work closely with the Vice Provosts and the Provost’s Office, coordinate logistics, manage communications, and help ensure efficient service delivery.

Qualifications

• Strong organizational, written, and oral communication skills.
• Demonstrated ability to provide professional administrative support in a fast-paced, executive-level office.
• Ability to manage multiple priorities, solve problems, and follow through on time-sensitive assignments.
• Ability to work independently, ask appropriate questions, and collaborate as part of a team.
• Strong attention to detail and ability to proofread and prepare accurate documents.
• Proficiency with Microsoft Office, including Outlook calendar management, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to exercise discretion and sound judgment with confidential information.

Responsibilities

• Executive Administrative Support and Calendar Management: calendar management, meeting coordination, preparation of materials, and logistics.
• Office Operations and Communication: greet visitors, answer calls, handle mail/email, route requests, proofreading, and dissemination of information.
• Financial, Records, and Document Management: reimbursements, orders, check requests, and filing.
• Maintains Provost’s Office filing system and archiving according to policy.
• Provides support that ensures efficient service delivery within the Provost’s Office.

Skills

Organizational Skills

Written & Oral Communication

Administrative Support

Multitasking

Discretion & Confidentiality

Microsoft Office

Team Collaboration

Education

Bachelor’s degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

The University of Georgia seeks an Administrative Assistant to the Vice Provosts to provide high-level support in the Office of the Senior Vice President for Academic Affairs and Provost. The role requires proactive calendar management, meeting coordination, and confidential handling of materials.

You will work closely with the Vice Provosts and the Provost’s Office, coordinate logistics, manage communications, and help ensure efficient service delivery.