Administrative Assistant to the Vice Provosts

University of Georgia; Athens (GA); On-site; USD 49,500 - 60,500; Full time

Job summary

The University of Georgia in Athens is seeking an Administrative Assistant to the Vice Provosts. This role provides high-level administrative support to the Office of the Senior Vice President for Academic Affairs and Provost, coordinating calendars, meetings, and materials.

Candidates should hold a bachelor's degree or equivalent, demonstrate excellent written and spoken communication, manage multiple priorities, and handle confidential information with sound judgment.

Qualifications

• Bachelor's degree or equivalent required.
• Strong organizational, written, and oral communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to handle confidential matters with sound judgment.

Responsibilities

• Executive Administrative Support and Calendar Management: proactive calendar management, meeting coordination, preparation of materials, and logistics.
• Office Operations and Communication: greeting visitors, answering calls, handling routine inquiries, and routing requests.
• Financial, Records, and Document Management: reimbursements, purchasing, filing, scanning and archiving documents.
• Maintains the Provost's Office filing system and ensures accessible documentation.

Skills

Organizational skills

Written communication

Oral communication

Executive support

Calendar management

Multitasking

Independence

Attention to detail

Discretion with confidential info

Education

Bachelor's degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Microsoft Office

Job description

Posting Details

Posting Number: S15504P

Working Title: Administrative Assistant to the Vice Provosts

Department: SRVPAA-SR VP Acad Affrs & Prov

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type: External

Retirement Plan: TRS or ORP

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: 8 am - 5 pm, M-F

Advertised Salary: Up to $55,000

Posting Date: 07/24/2026

Open until filled: Yes

Proposed Starting Date: 09/01/2026

Location of Vacancy: Athens Area

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title: Executive Assistant I

FLSA: Non-Exempt

FTE: 1.00

Minimum Qualifications: Bachelor's degree or equivalent

Position Summary: This position provides administrative support to the Office of the Senior Vice President for Academic Affairs and Provost and serves as an integral member of the staff support team. The position provides primary administrative support for the Vice Provost for Academic Affairs and the Vice Provost for Academic and Community Engagement. Working collaboratively with other staff, this position helps ensure efficient and effective service delivery within the Provost's Office. The position routinely handles confidential matters and must exercise sound judgment, discretion, and professionalism.

Knowledge, Skills, Abilities and/or Competencies: The successful candidate will demonstrate:

• Strong organizational, written, and oral communication skills.
• Demonstrated ability to provide professional administrative support in a fast-paced, executive-level office.
• Ability to manage multiple priorities, solve problems, and follow through on time-sensitive assignments.
• Ability to work independently, ask appropriate questions, and collaborate as part of a team.
• Strong attention to detail and ability to proofread and prepare accurate documents.
• Proficiency with Microsoft Office, including Outlook calendar management, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to exercise discretion and sound judgment with confidential information.

Physical Demands: Normal office functions, including:

• Walking short distances on the UGA campus to pick up and deliver time-sensitive items;
• Lifting/carrying boxes of approximately 15-20 pounds;
• Bending, lifting, and stooping for filing.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Executive Administrative Support and Calendar Management

Support the Vice Provost for Academic Affairs and the Vice Provost for Academic and Community Engagement through proactive calendar management, meeting coordination, preparation of materials, and coordination of logistics. Serve as a primary point of contact for scheduling and help ensure that meetings, materials, and follow-up items are organized and timely.

Percentage of time 40

Office Operations and Communication

Provide general administrative support for the Provost's Office, including greeting visitors, answering calls, monitoring incoming mail and email, responding to routine inquiries, routing requests appropriately, proofreading and transmitting outgoing documents, and communicating information about university procedures, policies, regulations, and programs.

Percentage of time 30

Financial, Records, and Document Management

Process routine financial transactions, including reimbursements, office supply orders, and state and foundation check requests. Maintain physical and electronic filing systems, scan and organize records, and archive materials in accordance with university policies.

Percentage of time 20

Financial, Records, and Document Management

Maintains the Provost's Office filing system. Handles all hard copy filing and scanning of digitally filed documents. Keeps documents, mail, correspondence, and other materials organized in a system that is easily accessible to all staff. Annually archives materials in accordance with University policies.

Percentage of time 10