Executive Assistant to the Vice Provost — Hybrid, High-Impact

University of Michigan; Ann Arbor (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous time off

Retirement plan with two-for-one match

Comprehensive health insurance

Life insurance

Long-term disability coverage

Flexible spending accounts

Job summary

University of Michigan in Ann Arbor seeks an experienced administrative professional to support the Vice Provost for Access and Opportunity. You will manage calendars, coordinate meetings and travel, handle confidential information, and partner across the Provost Office and university units.

The role involves coordinating projects, maintaining workflows, and preparing background materials while representing the office in communications with diverse stakeholders. A hybrid work arrangement applies.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Four years of related experience supporting executive-level leaders.
• Experience coordinating projects, tracking deadlines, and managing administrative workflows.
• Experience working collaboratively with diverse stakeholders in a complex organization.
• Interest in supporting the mission of the Provost Office and the University of Michigan, as demonstrated through the application materials.
• Experience interpreting and applying organizational policies and procedures.
• Experience using technology platforms and collaboration tools to support executive-level administrative operations.

Responsibilities

• Manage complex calendars, schedule meetings, and prepare background materials.
• Coordinate logistics for in-person and virtual meetings, conferences, and events.
• Support the Vice Provost in coordinating projects and tracking deadlines.
• Represent the Office in communications and direct inquiries to appropriate team members.
• Screen mail and maintain office files (digital and hard copy).
• Draft, edit, and send correspondence.
• Coordinate travel itineraries and reconcile expenses.
• Handle confidential matters with discretion.
• Coordinate the King-Chavez-Parks Visiting Professor program with the State of Michigan.
• Provide backup support to other Provost Office staff.
• Collaborate across a large, decentralized organization.

Skills

Executive support

Calendar management

Discretion & confidentiality

Communication skills

Cross-functional collaboration

Education

Bachelor's degree or equivalent

4 years of executive-support experience

Tools

Collaboration tools

Travel & meeting logistics tools

Job description

University of Michigan in Ann Arbor seeks an experienced administrative professional to support the Vice Provost for Access and Opportunity. You will manage calendars, coordinate meetings and travel, handle confidential information, and partner across the Provost Office and university units.

The role involves coordinating projects, maintaining workflows, and preparing background materials while representing the office in communications with diverse stakeholders. A hybrid work arrangement applies.