Executive Assistant to the Vice Provost for Access & Opportunity

University of Michigan; Ann Arbor (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous time off

Retirement plan with two-for-one match

Comprehensive health insurance

Life insurance

Long-term disability coverage

Flexible spending accounts

Job summary

University of Michigan in Ann Arbor seeks an experienced administrative professional to support the Vice Provost for Access and Opportunity. You will manage calendars, coordinate meetings and travel, handle confidential information, and partner across the Provost Office and university units.

The role involves coordinating projects, maintaining workflows, and preparing background materials while representing the office in communications with diverse stakeholders. A hybrid work arrangement applies.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Four years of related experience supporting executive-level leaders.
• Experience coordinating projects, tracking deadlines, and managing administrative workflows.
• Experience working collaboratively with diverse stakeholders in a complex organization.
• Interest in supporting the mission of the Provost Office and the University of Michigan, as demonstrated through the application materials.
• Experience interpreting and applying organizational policies and procedures.
• Experience using technology platforms and collaboration tools to support executive-level administrative operations.

Responsibilities

• Manage complex calendars, schedule meetings, and prepare background materials.
• Coordinate logistics for in-person and virtual meetings, conferences, and events.
• Support the Vice Provost in coordinating projects and tracking deadlines.
• Represent the Office in communications and direct inquiries to appropriate team members.
• Screen mail and maintain office files (digital and hard copy).
• Draft, edit, and send correspondence.
• Coordinate travel itineraries and reconcile expenses.
• Handle confidential matters with discretion.
• Coordinate the King-Chavez-Parks Visiting Professor program with the State of Michigan.
• Provide backup support to other Provost Office staff.
• Collaborate across a large, decentralized organization.

Skills

Executive support

Calendar management

Discretion & confidentiality

Communication skills

Cross-functional collaboration

Education

Bachelor's degree or equivalent

4 years of executive-support experience

Tools

Collaboration tools

Travel & meeting logistics tools

Job description

Job Summary

You will perform a variety of administrative and executive support activities for the Vice Provost for Access and Opportunity. Access and Opportunity (A & O) is both a hub of expertise and a network of impact. It unites three core units-the Center for Educational Outreach (CEO), the Office of Academic Multicultural Initiatives (OAMI), and Wolverine Pathways (WP)-as well as a set of cross-campus initiatives and partnerships that strengthen belonging, inclusivity, and student success across the university. You will report to both the Vice Provost and the Chief of Staff in the Provost's Office and have independent responsibility for a significant volume and variety of high-level administrative responsibilities while handling confidential matters. You will work in a hybrid arrangement based in Ann Arbor, MI, with three days onsite and two days remote per week. For more information about us, visit https://provost.umich.edu/.

What You'll Do

• Manage complex calendars, coordinate in-person and virtual meetings and conference calls, screen meeting requests using discretion and sound judgment, prioritize competing demands, and ensure relevant background materials are available in advance.
• Coordinate logistics of in-person meetings, conferences, and events, including room reservations, refreshments, and materials preparation.
• Support the Vice Provost in coordinating projects, tracking deadlines, streamlining workflows, and ensuring completion of priorities.
• Represent the Vice Provost, the Provost Office, and Access & Opportunity in interactions with a broad range of individuals, responding to inquiries and directing communications to the appropriate team members.
• Screen and prioritize mail and maintain office files (both digital and hard copy).
• Draft, edit, and send correspondence.
• Coordinate travel itineraries and reconcile expenses.
• Handle confidential matters using your knowledge of organizational practices.
• Coordinate our King-Chavez-Parks Visiting Professor program with the State of Michigan.
• Provide backup support to other Provost Office staff.
• Work across a large, decentralized organization with diverse groups.

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience.
• Four years of related experience supporting executive-level leaders.
• Experience coordinating projects, tracking deadlines, and managing administrative workflows.
• Experience working collaboratively with diverse stakeholders in a complex organization.
• Interest in supporting the mission of the Provost Office and the University of Michigan, as demonstrated through the application materials.
• Experience interpreting and applying organizational policies and procedures.
• Experience using technology platforms and collaboration tools to support executive-level administrative operations.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

Benefits

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Modes of Work

The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.