Assistant to the Head of School

Reach Academy; Buffalo (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

Reach Academy in Buffalo, NY seeks an Executive Office Assistant to support the Head of School with a wide range of administrative and office operations, plan and organize, maintain confidentiality, and coordinate communications.

Requirements include a Bachelor’s degree, prior administrative experience, fluency in multiple languages preferred, and willingness to work a twelve-month position; salary $50,000–$60,000, full-time.

Qualifications

• Bachelor's degree required; master's preferred.
• Previous administrative experience required.
• Fluent in multiple languages preferred.
• Twelve month position.

Responsibilities

• Coordinate and organize office activities for the Head of School and flow of communications.
• Maintain confidentiality of sensitive information and manage records.
• Prepare minutes, manage calendars, and assist in scheduling meetings and events.
• Supervise and train office staff, and provide guidance to school personnel as needed.
• Serve as liaison between administrators, faculty, staff, students, parents and the public.

Skills

Clerical skills

Secretarial duties

Office coordination

Communication

Multilingual (preferred)

Education

Bachelor's Degree

Master's Degree preferred

Job description

Under the supervision of the Head of School provides support to the Head of School in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Head of School; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

Required Knowledge of:

• Perform a variety of clerical and secretarial duties to relieve the Head of School of administrative and clerical detail.
• Learn school organization, operations, policies and objectives;
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures;
• Maintain a variety of records, logs and files;
• Understand and carry out oral and written instructions;
• Compose correspondence and written materials independently or from oral instructions;
• Establish and maintain cooperative and effective working relationships with others;
• Serve as liaison between administrators, faculty, staff, students, parents and the public;
• Meet schedules and timelines;
• Complete work with many interruptions;
• Work independently with little direction;
• Work confidentially with discretion

Essential Duties and Responsibilities

• Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Head of School;
• Coordinates and organizes office activities and coordinates flow of communications and information for the Head of School;
• Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate;
• Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
• Inputs a variety of information into an assigned system; assures accuracy of input and output data;
• Maintains confidentiality of various aspects of school operation including sensitive and personal information;
• Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence;
• Assist in planning, organizing and setting up for schoolwide and staff events;
• Provides training and work direction to assigned office personnel, organizes and expedites the work flow of the school site and offers guidance and direction to other school personnel as needed;
• Updates absence and timesheet information for assigned personnel;
• Serves as a major program information resource person and liaison between buildings and departments; disseminates accurate and timely information and direction to students, parents, staff and visitors;
• Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns;
• Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school; types and composes a variety of materials from verbal or written instruction;
• Attends and participates in assigned meetings and trainings; prepares minutes from notes as required;
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use;
• Other tasks as assigned by the Head of School

Qualifications/Education and/or Experience

• Bachelor's Degree required; Master's Degree Preferred.
• Previous Administrative Experience required;
• Fluent in multiple languages preferred;
• Able to work a twelve month position.

Salary

$50,000 -$60,000

Job Attachment Salary: From 50000.00 Salary: To 60000.00 Salary Competitive Y Position Status Full time Start Date 07/01/2025 Contact Person's Name Amie Caster Contact Person's Title Director of Operations Contact Person's Phone Contact Person's Email