Executive Assistant to the President

Dunn Construction; Birmingham (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

Dunn Construction is seeking an Executive Assistant to the President to act as the operational right hand, managing a demanding calendar, coordinating communications, and keeping the office running smoothly.

The ideal candidate anticipates needs, exercises sound judgment, and thrives in a fast-paced environment, serving as a trusted partner to leadership. This on-site role requires discretion and a polished, proactive approach to daily tasks.

Qualifications

• 5+ years of experience in executive/administrative support.
• Proven experience directly supporting high‑level executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication with a professional demeanor.
• High level of discretion handling confidential information.
• Proficiency with Microsoft Office and calendar, expense, and travel management platforms.
• Ability to work independently and anticipate needs.

Responsibilities

• Own and manage the President’s calendar and conflicts; prepare briefing materials.
• Coordinate meetings with staff, clients, vendors, and executives; arrange travel.
• Screen and prioritize calls, emails, and requests on the President’s behalf.
• Draft and format correspondence, memos, proposals, and presentations.
• Prepare meeting agendas, take minutes, and track action items.
• Maintain integration of personal and professional calendars for alignment.

Skills

Calendar management

Exec support

Organizational skills

Verbal/written communication

Discretion

MS Office proficiency

Travel coordination

On-site availability

Tools

Microsoft Office

Job description

Join Our Team as Executive Assistant to the President

At Dunn Construction, we build more than roads — we build careers, teams, and a culture rooted in trust, hard work, and genuine care for our people. We're looking for a sharp, dependable, and personable Executive Assistant to work directly alongside our President, becoming a trusted partner in keeping our leadership office running at its best.

This is more than a support role — it's a seat close to the decisions that shape our company's future. You'll bring order to a fast-moving calendar, anticipate what's needed before it's asked, and represent Dunn Construction with professionalism in every interaction. In return, you'll join a company that values honesty, excellence, and continuous improvement, and that invests in the people who help keep it moving forward.

If you thrive on being the person everyone can count on, we'd love to meet you. It's a privilege to build this team, and we look forward to finding the right fit.

Please note: Dunn Construction is managing this search directly and is not seeking assistance from recruiters or staffing agencies at this time.

Position Summary

Dunn Construction Company, Inc. is seeking a highly organized, discreet, and proactive Executive Assistant to serve as the operational right hand to the President — managing a demanding calendar, coordinating communications, and keeping the office running smoothly. The ideal candidate anticipates needs before they arise, exercises sound judgment under pressure and thrives in a fast-paced environment.

Essential Duties And Responsibilities

• Own and manage the President’s calendar, resolving conflicts across meetings, client engagements, and events, and preparing daily agendas and briefing materials.
• Coordinate meetings with staff, clients, vendors, and executives, accounting for travel and preparation time.
• Serve as the primary point of contact; screen and prioritize calls, emails, and requests, responding on the President’s behalf where appropriate.
• Draft, proofread, and format correspondence, memos, proposals, and presentations.
• Arrange business and personal travel, build detailed itineraries, and process expense reports.
• Prepare meeting agendas, take minutes, track action items, and follow up to ensure commitments are met.
• Integrate the President’s personal appointments and reservations with their professional calendar so both stay aligned.
• Manage sensitive business and personal information with absolute discretion.
• Keep the office running smoothly and handle ad hoc tasks as needed.

Other duties may be assigned. This job description reflects management’s assignment of essential functions; it does not restrict the tasks that may be assigned.

Qualifications

• 5+ years of experience as an executive assistant, administrative assistant, or in a comparable support role.
• Proven experience directly supporting high-level executives or senior leadership.
• Exceptional organizational and time-management skills, with the ability to juggle competing priorities.
• Strong written and verbal communication skills and a professional, polished demeanor.
• High level of discretion and sound judgment in handling confidential matters.
• Proficiency with Microsoft Office and familiarity with calendar, expense, and travel management platforms.
• Ability to work independently, anticipate needs, and take initiative with minimal direction.
• A clean MVR.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, consistent with the Americans with Disabilities Act (ADA).

• Primarily on‑site office environment with occasional travel for events.
• Regularly required to sit, use hands to operate a computer and office equipment, and communicate verbally and in writing.
• Occasionally required to stand, walk, and lift or move office materials up to 50 pounds.
• Standard business hours with flexibility to accommodate the President’s schedule during peak periods, including occasional early, late, or weekend availability.

Equal Employment Opportunity

Dunn Construction Company, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

At-Will Employment

This job description does not constitute an employment contract or a guarantee of employment for any specific duration. Employment with Dunn Construction Company, Inc. is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, consistent with Alabama law.

This job description is subject to periodic review and revision at the discretion of Dunn Construction Company, Inc.