Senior Executive Assistant, Brand President

Victoria's Secret; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Office in NYC

Job summary

Victoria's Secret in New York City is seeking a Senior Executive Assistant to partner with the Brand President. The role improves leadership effectiveness, coordinates complex calendars, travel, and events, and ensures decisive action on critical priorities.

You will interact with the CEO, leadership teams, board support, and external partners in a fast-paced, highly matrixed environment. The ideal candidate demonstrates exceptional judgment, discretion, organization, and proactive problem

Qualifications

• Exceptional judgment, discretion, organization, and attention to detail.
• Ability to manage complex scheduling and coordinate executive logistics.
• Experience supporting senior executives and liaison with multiple stakeholders.

Responsibilities

• Serve as the primary Executive Assistant to the Brand President.
• Manage a highly complex and dynamic calendar, balancing competing priorities while protecting time for strategic work, decision-making, and key stakeholder engagements.
• Anticipate scheduling needs, proactively identify conflicts, and recommend solutions that optimize the Brand President's time and focus.
• Ensure the Brand President is fully prepared for meetings through proactive coordination of agendas, materials, background information, and logistics.
• Develop a thorough understanding of leadership priorities, key business milestones, recurring meeting cadences, and stakeholder relationships.
• Build strong working relationships across the organization to facilitate efficient communication, scheduling, and information gathering.
• Partner with executive assistants and leadership support teams to coordinate meetings and business activities.
• Serve as a liaison between the Brand President and internal stakeholders across Merchandising, Design, Marketing, Product Development, Finance, Human Resources, Operations, Stores, and Digital.
• Support engagement with external partners, agencies, vendors, and brand collaborators by coordinating communications, meetings, and logistics.
• Coordinate logistics related to Executive Leadership Team meetings, leadership off-sites, and major business reviews.
• Manage scheduling, meeting materials, travel arrangements, and other administrative requirements associated with executive and board interactions.
• Liaise from leadership meetings and ensure timely follow-up on key initiatives, decisions, commitments, and action items.
• Coordinate complex domestic and international travel including flights, accommodations, transportation, itineraries, and contingency planning.
• Prepare detailed travel schedules and supporting materials to ensure seamless executive travel experiences.
• Plan and coordinate executive meetings, town halls, leadership events, and off-site meetings.
• Manage all meeting logistics, including agendas, room reservations, catering, technology support, materials, and guest coordination.
• Create, edit, and format executive-level presentations, documents, and meeting materials.
• Process and reconcile expense reports accurately and in a timely manner.
• Manage sensitive and confidential information with the highest level of professionalism and discretion.
• Identify administrative opportunities to simplify processes, improve information flow, and enhance operating rhythms.
• Demonstrate flexibility, resourcefulness, and sound judgment while managing multiple priorities in a fast-changing environment.
• Collaborate with the Executive Assistant community to ensure seamless support and partnership across the executive team.

Skills

Judgment and discretion

Organizational skills

Calendar management

Scheduling & logistics

Relationship building

Proactive problem-solving

Job description

Description

Your Role

The Senior Executive Assistant serves as a trusted partner to the Brand President, providing comprehensive executive support that enables leadership effectiveness, seamless operations, and efficient execution of business priorities.

This highly visible role requires exceptional judgment, discretion, organization, and attention to detail. The Senior Executive Assistant will manage complex scheduling demands, coordinate executive logistics, anticipate needs, and ensure the Brand President is prepared for key meetings, travel, events, and business engagements. The role regularly interfaces with the CEO, Executive Leadership Team, Board of Directors support teams, senior leaders across the organization, and external partners.

Success in this role requires a proactive approach, the ability to navigate a fast-paced and highly matrixed environment, and strong relationship-building skills. The ideal candidate is highly organized, solutions-oriented, resourceful, and able to anticipate and address challenges before they arise.

This position is based in New York City and follows a hybrid work model, with a minimum expectation of three days per week in the office, or more frequently as business needs require. Occasional travel may be required to support leadership meetings, board activities, and company events.

Your Impact

Executive Support & Calendar Management

• Serve as the primary Executive Assistant to the Brand President.

• Manage a highly complex and dynamic calendar, balancing competing priorities while protecting time for strategic work, decision-making, and key stakeholder engagements.

• Anticipate scheduling needs, proactively identify conflicts, and recommend solutions that optimize the Brand President's time and focus.

• Ensure the Brand President is fully prepared for meetings through proactive coordination of agendas, materials, background information, and logistics.

• Develop a thorough understanding of leadership priorities, key business milestones, recurring meeting cadences, and stakeholder relationships.

Executive Coordination & Relationship Management

• Build strong working relationships across the organization to facilitate efficient communication, scheduling, and information gathering.

• Partner closely with executive assistants, chiefs of staff, and leadership support teams to coordinate meetings and business activities.

• Serve as a liaison between the Brand President and internal stakeholders across Merchandising, Design, Marketing, Product Development, Finance, Human Resources, Operations, Stores, and Digital.

• Support engagement with external partners, agencies, vendors, and brand collaborators by coordinating communications, meetings, and logistics.

Executive Leadership Support

• Coordinate logistics related to Executive Leadership Team meetings, leadership off-sites, and major business reviews.

• Manage scheduling, meeting materials, travel arrangements, and other administrative requirements associated with executive and board interactions.

• Serve as a liaison resulting from leadership meetings and discussions, owning timely follow-up on key initiatives, decisions, commitments, and action items to ensure every loop is closed and commitments are met

Travel, Meetings & Events

• Coordinate complex domestic and international travel including flights, accommodations, transportation, itineraries, and contingency planning.

• Prepare detailed travel schedules and supporting materials to ensure seamless executive travel experiences.

• Plan and coordinate executive meetings, town halls, leadership events, and off-site meetings.

• Manage all meeting logistics, including agendas, room reservations, catering, technology support, materials, and guest coordination.

Administrative & Operational Excellence

• Create, edit, and format executive-level presentations, documents, and meeting materials.

• Process and reconcile expense reports accurately and in a timely manner.

• Manage sensitive and confidential information with the highest level of professionalism and discretion.

• Identify administrative opportunities to simplify processes, improve information flow, and enhance the effectiveness of the Brand President's and leadership team's operating rhythms.

• Demonstrate flexibility, resourcefulness, and sound judgment while managing multiple priorities in a fast-changing environment.

• Collaborate closely with the Executive Assistant community to ensure seamless support and partnership across the executive team.

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