Executive Assistant

Clera Labs, Inc.; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Clera Labs, Inc. in San Francisco, CA is seeking an executive operations generalist to support the founders and leadership of an early-stage defense technology company.

This broad role owns internal systems, office operations, and cross-functional projects to keep the team coordinated and effective. You will manage calendars, travel logistics, vendor renewals, and onboarding, while building practical documentation and knowledge bases.

Qualifications

• 2–5 years of experience in executive operations, a founder's office, consulting, banking, or another high-output generalist role.
• Experience at a startup or high-growth technology company.
• Familiarity with project management tools and SaaS administration.
• Strong organization, judgment, communication, and follow-through, with the ability to handle sensitive information and turn ambiguous needs into clear plans.
• A self-directed, action-oriented approach and comfort working across teams and vendors.
• U.S. Person status as defined by U.S. law (citizenship, permanent residency, or protected status).

Responsibilities

• Manage scheduling, calendars, and meeting coordination for executives and leadership.
• Arrange travel, lodging, and on-site logistics for trips, demos, and visits.
• Coordinate vendor renewals, contracts, and office administration.
• Build and maintain internal documentation, trackers, and knowledge bases.
• Administer internal tools and SaaS platforms, including user access and renewals.
• Coordinate visitors, NDAs, schedules, and site visits.
• Support office operations and onboarding logistics as the company grows.
• Own special projects and operational work, collaborating across engineering, operations, and leadership.

Skills

Executive operations

Project management tools

SaaS administration

Cross-functional coordination

High-output generalist

Tools

SaaS platforms

Job description

About the Role

Support the founders and leadership team at an early-stage defense technology company. This broad operational role helps the team stay coordinated and effective, while owning internal systems, office operations, and cross-functional projects.

What You'll Do

• Manage scheduling, calendars, and meeting coordination for executives and the broader leadership team.

• Arrange travel, lodging, and on-site logistics for team trips, demonstrations, offsites, and visits.

• Coordinate vendor renewals, contracts, and office administration.

• Build and maintain practical internal documentation, trackers, and knowledge bases.

• Administer internal tools and SaaS platforms, including user access, provisioning, and renewals.

• Coordinate visitors, NDAs, schedules, and site visits.

• Support office operations and onboarding logistics as the company grows.

• Own special projects and operational work, collaborating across engineering, operations, and leadership.

What We're Looking For

• Two to five years of experience in executive operations, a founder's office, consulting, banking, or another high-output generalist role.

• Experience at a startup or high-growth technology company.

• Familiarity with project management tools and SaaS administration.

• Strong organization, judgment, communication, and follow-through, with the ability to handle sensitive information and turn ambiguous needs into clear plans.

• A self-directed, action-oriented approach and comfort working across teams and vendors.

• U.S. Person status as defined by U.S. law, including U.S. citizenship, permanent residency, or protected asylee or refugee status.

Compensation & Benefits

Base salary: $90,000 to $120,000 annually. Visa sponsorship is not available.

Location

On-site in San Francisco, California. The role requires consistent in-person presence, typically Monday through Friday, 9 a.m. to 6 p.m., with most Saturdays and some evenings also required.