Executive Assistant to the President | Construction Leader

Distro; Miami (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

John Bell Construction, Inc. in Miami seeks an Executive Assistant to the President. This hands-on role combines strategic executive support with routine administrative tasks, supporting calendar management, communications, travel, and events while tracking commitments and ensuring follow-through.

The ideal candidate learns quickly, communicates professionally, and takes ownership from start to finish. This on-site position offers close collaboration with leadership and growth opportunities.

Qualifications

• Strong administrative, organizational, or coordination experience.
• Excellent written and verbal communication skills.
• Experience managing calendars, meetings, appointments, and follow-up items.
• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams.
• On-site in Miami with reliable transportation.

Responsibilities

• Serve as the President's primary administrative and organizational point of contact.
• Manage an active and frequently changing calendar.
• Coordinate meetings, appointments, travel, events, and industry functions.
• Prepare agendas, reports, and meeting materials.
• Draft professional emails and correspondence.
• Track commitments and ensure follow-ups are completed.
• Support construction projects and client relationships as needed.

Skills

Calendar management

Administrative support

Communication

Problem-solving

Attention to detail

Multitasking

Education

Bachelor's degree in Business/Management/Finance/Communications

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

John Bell Construction, Inc. in Miami seeks an Executive Assistant to the President. This hands-on role combines strategic executive support with routine administrative tasks, supporting calendar management, communications, travel, and events while tracking commitments and ensuring follow-through.

The ideal candidate learns quickly, communicates professionally, and takes ownership from start to finish. This on-site position offers close collaboration with leadership and growth opportunities.