Executive Assistant to the President & CEO TECHEAD

Techead; Richmond (VA); On-site; USD 96,000 - 106,000; Full time

Benefits offered by this job

Health insurance

Job summary

TECHEAD is seeking a highly organized, professional Executive Assistant to support the President & CEO and senior executives in Richmond, VA. This on-site, direct-hire role requires managing calendars, travel, governance-related activities, and maintaining confidentiality.

The ideal candidate has at least 10 years of administrative experience, 5 years supporting senior leaders or a Board, and advanced Microsoft Office skills. Compensation ranges from $96,000 to $106,000 annually.

Qualifications

• Minimum of 10 years of progressively responsible administrative experience.
• Minimum of 5 years supporting senior executives, corporate officers, or a Board of Directors.
• Experience coordinating Board meetings, governance activities, executive travel, and corporate events preferred.
• Advanced proficiency in Microsoft Office applications and Teams.
• Excellent organizational, planning, and time-management skills.
• Ability to communicate effectively with executives, Board Members, employees, partners, and external stakeholders.
• Ability to prioritize multiple projects with high attention to detail.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently with limited supervision.

Responsibilities

• Executive Office Administration: manage calendars, schedules, and meeting priorities for executive leadership.
• Prepare schedule updates to support timely attendance at meetings and events.
• Screen calls and inquiries, responding independently when appropriate.
• Prepare, draft, and coordinate correspondence, reports, presentations, and communications for executive review and signature.
• Prepare expense reports and coordinate required approvals.
• Serve as a liaison between executive leadership, Board Members, and stakeholders.
• Maintain filing systems and records; anticipate and resolve administrative challenges.
• Board and Meeting Administration: coordinate meetings, facilities, catering, and logistics.
• Prepare Board notices, agendas, materials, and invitations; draft minutes.
• Support governance and corporate administration activities.

Skills

Calendar management

Organizational skills

Communication with executives

Prioritization

Discretion

Customer service

Problem-solving

Independent work

Time-management

Education

High school diploma or equivalent

Associate degree in Business Administration, Communications, or related field preferred

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Always Connecting, Always Evolving.

TECHEAD is seeking qualified applicants for the following Direct Hire position – Executive Assistant to the President & CEO / Richmond VA – (JOB-22789). If you are looking for a new opportunity and this position looks to be a fit, please apply to see the TECHEAD difference that has made us successful for 30+ years!

You can find more about our team and values by checking us out at TECHEAD.comor on Glassdoor

Job Details:

Title: Executive Assistant to the President & CEO
Location: Richmond, VA
Compensation: $96,000 – $106,000 /
Work Type: Direct Hire
Work Location: On-Site

Job Description:

Techead is seeking a highly organized, professional, and proactive Executive Assistant to support the President & Chief Executive Officer, Senior Vice President & Chief Financial Officer, and Senior Vice President & Chief Legal Officer. Ensure the efficient operation of executive and Board functions by managing executive office activities, coordinating Board and management meetings, arranging travel, and supporting corporate governance activities. Serve as a trusted partner to executive leadership while maintaining the highest level of professionalism, discretion, and confidentiality.

Key Responsibilities

Executive Office Administration

• Manage calendars, schedules, and meeting priorities for executive leadership.
• Prepare schedule updates to support timely and effective attendance at meetings and events.
• Screen incoming calls, correspondence, and inquiries, responding independently when appropriate.
• Prepare, draft, and coordinate correspondence, reports, presentations, and communications for executive review and signature.
• Prepare expense reports and coordinate required approvals.
• Serve as a liaison between executive leadership, Board Members, organizational partners, senior managers, employees, and external stakeholders.
• Respond to inquiries from Board Members and key stakeholder personnel.
• Maintain electronic and physical filing systems and records.
• Anticipate and resolve administrative and operational challenges.
• Perform complex and highly confidential administrative functions while safeguarding sensitive corporate information.

Board and Meeting Administration

• Coordinate Board meetings, committee meetings, management meetings, conferences, receptions, dinners, and major annual events.
• Arrange meeting facilities, catering, audiovisual equipment, lodging, transportation, and related logistics.
• Prepare and distribute Board notices, agendas, meeting materials, and invitations.
• Record, draft, circulate, and distribute Board and committee meeting minutes.
• Manage event logistics and vendor relationships while maintaining budget objectives.

Legal and Governance Support

• Prepare governance-related documents for review, approval, signature, and distribution.
• Support communications and coordination activities for key Board committees (including Nominating, Executive, Bylaws, and Compensation Committees).
• Assist with Board governance and corporate administration activities.

Finance and Treasury Support

• Coordinate correspondence and communications for Finance, Audit, and Governance Committee activities.
• Assist with the preparation and coordination of annual Director and Executive Officer Questionnaires used for regulatory and financial reporting requirements.
• Support Finance, Accounting, and Treasury administrative activities as assigned.

Executive and Board Travel Coordination

• Arrange complex domestic and international travel for executive leadership and Board Members.
• Coordinate air transportation, hotel accommodations, ground transportation, meeting registrations, and related travel logistics.
• Compile and distribute travel itineraries and meeting materials.
• Ensure travel arrangements align with organizational expectations and budget requirements.

Additional Responsibilities

• Support executive leadership with outside board affiliations, industry associations, and professional organizations.
• Coordinate meetings, conferences, and events associated with external board and industry activities.
• Participate on project teams and special assignments as directed.

Position Requirements

Work Experience

• Minimum of 10 years of progressively responsible administrative experience.
• Minimum of 5 years supporting senior executives, corporate officers, or a Board of Directors.
• Experience coordinating Board meetings, governance activities, executive travel, and corporate events preferred.

Critical Knowledge, Skills, and Abilities

• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, planning, and time-management skills.
• Ability to communicate effectively with executives, Board Members, employees, organizational partners, and external stakeholders.
• Proven capability to prioritize multiple projects and competing deadlines while maintaining high attention to detail.
• Sound judgment and discretion when handling confidential information.
• Strong dedication to exceptional customer service and professionalism.
• Demonstrated ability to identify issues, analyze information, and implement practical solutions.
• Ability to work independently with limited supervision.

Preferred Knowledge, Skills, and Abilities

• Experience supporting a Chief Executive Officer, executive leadership team, or Board of Directors.
• Knowledge of Board governance, corporate administration, and committee operations.
• Experience coordinating large meetings, conferences, and executive events.
• Experience negotiating vendor agreements and managing event-related budgets.

Education

• High school diploma or equivalent required.
• Associate degree in Business Administration, Communications, or a related field preferred.

Working Conditions & Logistics

• Travel Details: Occasional travel may be required.
• Working Conditions:
  • Work primarily in a standard office environment.
  • Perform prolonged computer and screen-based work.
  • Communicate effectively through verbal, written, and electronic methods.
  • Manage multiple priorities in a fast-paced environment.
  • Occasionally travel to support Board meetings, conferences, and corporate events.

TECHEAD’s mission is to make our on-site associates successful by placing them in the right environment so they can grow and prosper. How we treat and respond to our clients and employees is a reflection of who we are and makes us stand out from the rest. Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. We won’t strive for anything less.

TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For more information on TECHEAD please visit www.techead.com.

No second parties will be accepted.