Executive Assistant

Teneo; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible time off

Medical, dental, and vision coverage

Disability and life insurance

RRSP matching

Team events

Snacks

Job summary

Teneo, the global CEO advisory firm, is seeking a senior Executive Assistant to provide high-level administrative and strategic support to an executive leader with an international portfolio. The role requires a proactive mindset, exceptional calendar management, travel coordination, and meticulous discretion to keep the executive and teams running smoothly.

You will work closely with the Chief of Staff, manage complex travel itineraries, prepare materials, and handle confidential

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• Minimum of eight years' experience in a corporate environment providing administrative support for senior-level executives and experience working with international business units and colleagues.
• Excellent written and oral communication skills.
• Proven ability to manage multiple priorities and deadlines under pressure.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• High level of integrity, professionalism, and confidentiality.
• Detail-oriented with a commitment to delivering high-quality, client-ready work.
• Superior organization skills with ability to adapt to changing priorities and thrive in a fast-paced environment.
• Exceptional interpersonal skills and emotional intelligence.
• Ability to anticipate needs and proactively address potential issues with sound judgment and discretion.
• Commitment to learning and professional development.
• Experience using Curiocity, Robin, Concur, NetSuite, a plus.

Responsibilities

• Proactively manage Executive's calendar, including both business and personal appointments, with precision and speed.
• Coordinate internal and external meetings across global time zones, ensuring necessary logistics are arranged and executed properly.
• Provide timely project delivery for Executive, from assisting with client interactions to team coordination and administrative tasks.
• Prepare and edit correspondence, reports, presentations, and other confidential materials.
• Anticipate upcoming events and meetings, preparing Executive with necessary materials and maintaining a long-term perspective on end goals.
• Collaborate closely with Chief of Staff to support day-to-day operations of the Executive's office, including development of appropriate processes and procedures to ensure office runs most efficiently.
• Serve as a primary point of contact for Executive, handling communications and interactions with utmost professionalism and confidentiality.
• Manage travel arrangements efficiently, including complex, multi-stop international itineraries.
• Undertake additional administrative responsibilities such as reconciling travel & expense reports, maintaining records, processing invoices, and document management.
• Maintain confidentiality and handle highly-sensitive information with discretion.
• Embrace agile working practices, especially across global time zones, and support team members during absences or busy periods.
• Lead by example, fostering teamwork, collaboration, and a positive office environment.
• Develop positive relationships with counterparts at client offices and build knowledge of key clients and relevant business contacts.
• Manage occasional miscellaneous personal requests for Executive.
• Support Executive beyond traditional working hours and during travel or international assignments.
• Flexible on days/times in the office to ensure Executive is supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendance.

Skills

Calendar management

Travel coordination

Written and verbal communication

Multitasking

Microsoft Office Suite

Integrity and confidentiality

Organizational skills

Interpersonal skills

Proactive problem solving

Education

Bachelor's degree

Tools

Curiocity

Robin

Concur

NetSuite

Job description

About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance and ESG.

The firm has more than 1,800 employees located in 50+ offices around the world. **

Description

We are seeking a senior Executive Assistant to provide high-level administrative and strategic support to an executive leader, who runs a large international portfolio. With a proactive mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment as well as effectively managing multiple tasks and priorities with professionalism, utmost discretion, and attention to detail. The candidate will be responsible for providing a seamless foundation of administration that allows teams to function most effectively and efficiently—and that includes anticipating needs, asking smart questions, and staying connected to fast-moving developments.

The Executive Assistant will oversee special projects or activities, coordinate daily schedules/calendars, prepare the Executive for meetings, manage domestic and international travel, and handle expenses. The ideal candidate will function under tight deadlines in a highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. The Executive Assistant will work closely with the Executive and Chief of Staff to identify and pre-empt issues or problems before they arise and activate response plans when necessary. The candidate will also be responsible for building productive relationships with counterparts at client organizations and across the Teneo global network. **

Responsibilities

• Proactively manage Executive's calendar, including both business and personal appointments, with precision and speed.

• Coordinate internal and external meetings across global time zones, ensuring necessary logistics are arranged and executed properly.

• Provide timely project delivery for Executive, from assisting with client interactions to team coordination and administrative tasks.

• Prepare and edit correspondence, reports, presentations, and other confidential materials.

• Anticipate upcoming events and meetings, preparing Executive with necessary materials and maintaining a long-term perspective on end goals.

• Collaborate closely with Chief of Staff to support day-to-day operations of the Executive's office, including development of appropriate processes and procedures to ensure office runs most efficiently.

• Serve as a primary point of contact for Executive, handling communications and interactions with utmost professionalism and confidentiality.

• Manage travel arrangements efficiently, including complex, multi-stop international itineraries.

• Undertake additional administrative responsibilities such as reconciling travel & expense reports, maintaining records, processing invoices, and document management.

• Maintain confidentiality and handle highly-sensitive information with discretion.

• Embrace agile working practices, especially across global time zones, and support team members during absences or busy periods.

• Lead by example, fostering teamwork, collaboration, and a positive office environment.

• Develop positive relationships with counterparts at client offices and build knowledge of key clients and relevant business contacts.

• Manage occasional miscellaneous personal requests for Executive.

• Support Executive beyond traditional working hours and during travel or international assignments.

• Flexible on days/times in the office to ensure Executive is supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendance. **

Qualifications

• Bachelor's degree preferred or equivalent professional experience.

• Minimum of eight years' experience in a corporate environment providing administrative support for senior-level executives and experience working with international business units and colleagues.

• Excellent written and oral communication skills.

• Proven ability to manage multiple priorities and deadlines under pressure.

• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

• High level of integrity, professionalism, and confidentiality.

• Detail-oriented with a commitment to delivering high-quality, client-ready work.

• Superior organization skills with ability to adapt to changing priorities and thrive in a fast-paced environment.

• Exceptional interpersonal skills and emotional intelligence.

• Ability to anticipate needs and proactively address potential issues with sound judgment and discretion.

• Commitment to learning and professional development.

• Experience using Curiocity, Robin, Concur, NetSuite, a plus.

What We Offer

As a Teneo employee, you'll enjoy unique benefits including flexible time off policy; medical, dental, and vision coverage; long-term disability, and life insurance; RRSP plan with corporate matching; team events; snacks; and other perks.

Our Commitment to Diversity and Inclusion

Teneo is an equal opportunity employer and promotes a diverse and inclusive workplace. Teneo considers all applicants without regard to race, color, religion, creed, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, genetic information, or sexual orientation or any other status protected by applicable law.

Total Compensation Package

Includes annualized bonus, RRSP match, healthcare coverage and a broad range of additional benefits and perks.