Executive Assistant to the President

TECHEAD; Richmond (VA); On-site; USD 85,000 - 140,000; Full time

Job summary

TECHEAD seeks an experienced Executive Assistant to support the President & CEO, Senior Vice Presidents, and other senior leaders. You will manage calendars, travel, governance activities, and board communications while maintaining confidentiality and professionalism.

Qualifications include 10+ years of administrative experience, 5+ years supporting executives or boards, and strong MS Office skills. This role involves complex travel arrangements and collaboration with external stakeholders.

Qualifications

• Minimum of 10 years of progressively responsible administrative experience.
• Minimum of 5 years supporting senior executives, corporate officers, or a Board of Directors.
• Experience coordinating Board meetings, governance activities, executive travel, and corporate events preferred.

Responsibilities

• Manage calendars, schedules, and meeting priorities for executive leadership.
• Prepare updates for meetings and ensure timely attendance.
• Screen calls and correspondence; respond independently when appropriate.

Skills

Executive support

Calendar management

Travel planning

Communication

Education

High school diploma

Associate degree in Business Administration

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

TECHEAD is celebrating over thirty-five years of incredible heritage, talent, and accomplishments! To learn more about TECHEAD, visit us at TECHEAD.com or on Glassdoor.

Executive Assistant to President and CEO | #22789

Full-time, Direct Hire

Techead is seeking a highly organized, professional, and proactive Executive Assistant to support the President & Chief Executive Officer, Senior Vice President & Chief Financial Officer, and Senior Vice President & Chief Legal Officer. Ensure the efficient operation of executive and Board functions by managing executive office activities, coordinating Board and management meetings, arranging travel, and supporting corporate governance activities. Serve as a trusted partner to executive leadership while maintaining the highest level of professionalism, discretion, and confidentiality.

Executive Office Administration

• Manage calendars, schedules, and meeting priorities for executive leadership.
• Prepare schedule updates to support timely and effective attendance at meetings and events.
• Screen incoming calls, correspondence, and inquiries, responding independently when appropriate.
• Prepare, draft, and coordinate correspondence, reports, presentations, and communications for executive review and signature.
• Prepare expense reports and coordinate required approvals.
• Serve as a liaison between executive leadership, Board Members, organizational partners, senior managers, employees, and external stakeholders.
• Respond to inquiries from Board Members and key stakeholder personnel.
• Maintain electronic and physical filing systems and records.
• Anticipate and resolve administrative and operational challenges.
• Perform complex and highly confidential administrative functions while safeguarding sensitive corporate information.

Board and Meeting Administration

• Coordinate Board meetings, committee meetings, management meetings, conferences, receptions, dinners, and major annual events.
• Arrange meeting facilities, catering, audiovisual equipment, lodging, transportation, and related logistics.
• Prepare and distribute Board notices, agendas, meeting materials, and invitations.
• Record, draft, circulate, and distribute Board and committee meeting minutes.
• Manage event logistics and vendor relationships while maintaining budget objectives.

Legal and Governance Support

• Prepare governance-related documents for review, approval, signature, and distribution.
• Support communications and coordination activities for key Board committees (including Nominating, Executive, Bylaws, and Compensation Committees).
• Assist with Board governance and corporate administration activities.

Finance and Treasury Support

• Coordinate correspondence and communications for Finance, Audit, and Governance Committee activities.
• Assist with the preparation and coordination of annual Director and Executive Officer Questionnaires used for regulatory and financial reporting requirements.
• Support Finance, Accounting, and Treasury administrative activities as assigned.

Executive and Board Travel Coordination

• Arrange complex domestic and international travel for executive leadership and Board Members.
• Coordinate air transportation, hotel accommodations, ground transportation, meeting registrations, and related travel logistics.
• Compile and distribute travel itineraries and meeting materials.
• Ensure travel arrangements align with organizational expectations and budget requirements.

Additional Responsibilities

• Support executive leadership with outside board affiliations, industry associations, and professional organizations.
• Coordinate meetings, conferences, and events associated with external board and industry activities.
• Participate on project teams and special assignments as directed.

Position Requirements

Work Experience

• Minimum of 10 years of progressively responsible administrative experience.
• Minimum of 5 years supporting senior executives, corporate officers, or a Board of Directors.
• Experience coordinating Board meetings, governance activities, executive travel, and corporate events preferred.

Critical Knowledge, Skills, and Abilities

• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, planning, and time-management skills.
• Ability to communicate effectively with executives, Board Members, employees, organizational partners, and external stakeholders.
• Proven capability to prioritize multiple projects and competing deadlines while maintaining high attention to detail.
• Sound judgment and discretion when handling confidential information.
• Strong dedication to exceptional customer service and professionalism.
• Demonstrated ability to identify issues, analyze information, and implement practical solutions.
• Ability to work independently with limited supervision.

Preferred Knowledge, Skills, and Abilities

• Experience supporting a Chief Executive Officer, executive leadership team, or Board of Directors.
• Knowledge of Board governance, corporate administration, and committee operations.
• Experience coordinating large meetings, conferences, and executive events.
• Experience negotiating vendor agreements and managing event-related budgets.

Education

• High school diploma or equivalent required.
• Associate degree in Business Administration, Communications, or a related field preferred.

Working Conditions & Logistics

• Travel Details: Occasional travel may be required.
• Working Conditions:
• Work primarily in a standard office environment.
• Perform prolonged computer and screen-based work.
• Communicate effectively through verbal, written, and electronic methods.
• Manage multiple priorities in a fast-paced environment.
• Occasionally travel to support Board meetings, conferences, and corporate events.

TECHEAD's mission is to make our associates successful by placing them in the right environment so they can grow and prosper. How we treat and respond to our clients and employees is a reflection of who we are and makes us stand out from the rest. Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. We won't strive for anything less.

TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For more information on TECHEAD please visit www.techead.com.