Executive Assistant to the President

Wentworth Institute of Technology; Boston (MA); On-site; USD 53,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Wentworth Institute of Technology in Boston, MA seeks an Administrative Assistant for the Office of the President. This role provides high-level administrative and operational support to the Office of the President and Senior VP of Finance and Administration, handling calendars, correspondence, meetings, and confidential matters.

You will coordinate complex scheduling, draft materials, support contracts and office operations, and collaborate with senior leaders and external partners.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• Minimum 3 years of progressively responsible administrative support experience, preferably supporting senior-level executives in higher education, nonprofit, corporate, or similarly complex environments.
• Experience coordinating calendars, meetings, and administrative processes for senior leaders.

Responsibilities

• Provide administrative support to the Office of the President and direct scheduling support for the Senior Vice President of Finance and Administration.
• Manage complex calendar coordination for the Senior VP, including scheduling meetings, resolving conflicts, and prioritizing requests.
• Draft, proofread, and manage correspondence, meeting materials, and admin documents with accuracy and professionalism.
• Support meeting logistics, including room reservations, catering, technology arrangements, and materials preparation.
• Assist with mail distribution, supply ordering, file management, and maintaining organized office systems.
• Support contract administration workflows and keep the contract database organized and compliant.
• Coordinate events and special functions and maintain confidential information with discretion.

Skills

Calendar management

Organization

Written communication

Verbal communication

Discretion & confidentiality

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Adobe

Job description

Wentworth Institute of Technology in Boston, MA seeks an Administrative Assistant for the Office of the President. This role provides high-level administrative and operational support to the Office of the President and Senior VP of Finance and Administration, handling calendars, correspondence, meetings, and confidential matters.

You will coordinate complex scheduling, draft materials, support contracts and office operations, and collaborate with senior leaders and external partners.