Senior Executive Assistant to the President

Pepperdine University; Malibu (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

Pepperdine University is seeking an Executive Assistant to the President to provide high-level administrative support and partner closely with the President on prioritizing and advancing University initiatives. The role requires exceptional organization, proactive communication, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The position supports complex scheduling, travel planning, and coordination with trustees, donors, faculty, staff, students, and

Qualifications

• Bachelor’s degree required.
• 5+ years of experience as an executive assistant or similar, with at least 2 years of assisting senior executives.
• Extensive experience as an office manager and executive secretary.
• Experience with event planning and management.
• Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.
• Strong analytical, problem-solving, communication, management and organizational skills.
• Strong computer skills and experience using Google Suite.
• Detail-oriented.
• Ability to remain highly confidential and professional.

Responsibilities

• Provide comprehensive administrative and front-office support for the President.
• Manage the President's complex calendar and coordinate meetings and appointments with internal and external executives, trustees, donors, and other constituents.
• Coordinate all aspects of the President's travel.
• Process and reconcile credit card transactions and billing statements, ensuring accurate documentation and compliance with University policies.
• Plan and coordinate meetings, lunches, and special events involving the President.
• Work closely with the First Lady to communicate and coordinate University events.
• Perform other duties as assigned.
• Uphold University mission through work performed.

Skills

Calendar management

Executive support

Communication

Discretion/confidentiality

Event planning

Google Suite

Education

Bachelor’s degree

Master’s degree

Tools

Google Suite

Job description

Pepperdine University is seeking an Executive Assistant to the President to provide high-level administrative support and partner closely with the President on prioritizing and advancing University initiatives. The role requires exceptional organization, proactive communication, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The position supports complex scheduling, travel planning, and coordination with trustees, donors, faculty, staff, students, and