Executive Assistant to Dean & CFO - Strategic Ops

St Martin S University; Lacey (WA); On-site; USD 45,000 - 55,000; Full time

Job summary

Saint Martin’s University seeks an Executive Assistant to provide high-level administrative support to the Dean of Admissions & Enrollment and the CFO. The role includes calendar and meeting coordination, travel arrangements, and handling communications for two critical offices.

The position supports budget monitoring, prepares reports, and helps ensure smooth operations for Admissions, Financial Aid, and governance activities.

Qualifications

• Minimum 3 years general office support experience.
• General background in accounting procedures, bookkeeping, and budgeting.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Suite.

Responsibilities

• Coordinate calendars and meetings for the Dean of Admissions & Enrollment and CFO.
• Manage office operations, greet visitors, handle mail, calls, and messages.
• Draft correspondence and reports for signature; attend minutes for governance meetings.
• Process vendor invoices and assist with budget tracking for key departments.
• Support staff searches and coordinate interviews and travel as needed.
• Maintain facilities and supplies, ensure rooms and reception areas are ready for meetings.

Skills

Office administration

Communication skills

Organizational skills

Tools

Microsoft Office

Adobe Creative Suite

Job description

Saint Martin’s University seeks an Executive Assistant to provide high-level administrative support to the Dean of Admissions & Enrollment and the CFO. The role includes calendar and meeting coordination, travel arrangements, and handling communications for two critical offices.

The position supports budget monitoring, prepares reports, and helps ensure smooth operations for Admissions, Financial Aid, and governance activities.