Dean’s Office Finance Administrator

University of South Florida in; Tampa (FL); On-site; USD 50,000 - 85,000; Full time

Job summary

The Dean's Office Administrator (Finance) at University of South Florida in Tampa supports the Dean of the College of Arts and Sciences, handles confidential matters, and ensures sound administrative operations, calendar management, meeting preparation, and note-taking.

This role requires discretion, independent decision-making, and the ability to research and prepare meeting materials, with flexible handling of sensitive information and coordination of travel for the Dean.

Qualifications

• High school diploma or equivalent with 5+ years of office/administrative experience, or a Bachelor's degree with 3+ years of experience.
• Experience maintaining executive calendars, preparing meeting materials, and taking accurate notes.
• Ability to handle highly confidential information with discretion and sound judgment.
• Independent decision-making when addressing administrative issues and staff coordination.

Responsibilities

• Maintain the Dean's calendar and schedule meetings.
• Prepare materials for meetings and create agendas.
• Take accurate notes during meetings and distribute them as needed.
• Coordinate travel arrangements and reimbursement for the Dean.
• Oversee day-to-day operations of the Dean's Office and supervise staff or students.
• Develop and implement office forms and procedures; advise on policies.

Skills

Calendar management

Administrative support

Meeting preparation

Notes taking

Research materials

Education

High school diploma or equivalent

Bachelor's degree (optional substitution)

Job description

The Dean's Office Administrator (Finance) at University of South Florida in Tampa supports the Dean of the College of Arts and Sciences, handles confidential matters, and ensures sound administrative operations, calendar management, meeting preparation, and note-taking.

This role requires discretion, independent decision-making, and the ability to research and prepare meeting materials, with flexible handling of sensitive information and coordination of travel for the Dean.