Executive Assistant to the Deans, Graduate Studies

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Excellent health coverage

Tuition reimbursement

Paid parental leave

On-campus fitness facility

Employee assistance program

Job summary

The Medical College of Wisconsin, Inc. seeks an executive administrative professional to support the Dean and Sr. Associate Dean of the School of Graduate Studies.

The role manages calendars, correspondence, and complex scheduling, and coordinates events and travel. You will prepare reports, handle procurement, oversee student health insurance for 350+ graduate students, and serve as primary contact with internal and external partners.

Qualifications

• Associate degree in business or related field required.
• 5–7 years of administrative support experience required.
• Bachelor’s degree and/or executive admin experience in academic/healthcare setting preferred.

Responsibilities

• Provide executive administrative support to the Dean and Sr. Associate Dean.
• Coordinate calendars, correspondence, agendas, and complex scheduling.
• Plan and execute events, travel, logistics, and audiovisual needs.
• Process financial and procurement transactions in Workday.
• Administer and track student health insurance enrollment for 350+ graduate students.

Skills

Customer Service

Communication

Attention to Detail

Time Management

Clerical

Education

Associate degree in business

Tools

Microsoft Office

Outlook

Job description

The Medical College of Wisconsin, Inc. seeks an executive administrative professional to support the Dean and Sr. Associate Dean of the School of Graduate Studies.

The role manages calendars, correspondence, and complex scheduling, and coordinates events and travel. You will prepare reports, handle procurement, oversee student health insurance for 350+ graduate students, and serve as primary contact with internal and external partners.