Executive Assistant to the CMO & Medical Leadership

Makonis; Jersey City (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Makonis is seeking an Executive Assistant to support the CMO and Medical Leadership Team in Jersey City, NJ. This role requires sharp organizational, interpersonal, and time-management skills to proactively meet priorities.

Responsibilities include calendar management, travel planning, expense reconciliation, and effective communication across teams. A bachelor’s degree is required, with NJ-based candidates preferred, and a valid driver's license is needed for corporate vehicle duties.

Qualifications

• Excellent interpersonal, written, verbal, and visual communication and presentation skills.
• Ability to handle multiple tasks, manage deadlines, and prioritize work in a fast moving environment.
• Valid driver’s license required for driving corporate designated vehicle for CMO; preferably based in NJ.

Responsibilities

• Calendar Management: Collaborate with cross functional admins to align for alliance meetings, external partners or internal meetings.
• Travel Arrangement and Expense Reconciliation: Coordinate domestic and international travel, observe travel policy and budget; handle registration to conferences and expense reporting.
• Effective Communication: Manage emails and liaise with cross functional counterparts for optimal outcomes.
• Expanded and Ad Hoc Support: Maintain org charts, distribution lists, assist with onboarding/offboarding, learn new processes, learn cross functional priorities.
• Dedicate 10-15% of time to broadening understanding in science and medical activities.

Skills

Interpersonal communication

Written communication

Verbal communication

Presentation skills

Time management

Education

Bachelor's degree in Business/Economics/Statistics/Data Science or related field

Job description

Makonis is seeking an Executive Assistant to support the CMO and Medical Leadership Team in Jersey City, NJ. This role requires sharp organizational, interpersonal, and time-management skills to proactively meet priorities.

Responsibilities include calendar management, travel planning, expense reconciliation, and effective communication across teams. A bachelor’s degree is required, with NJ-based candidates preferred, and a valid driver's license is needed for corporate vehicle duties.