Executive Assistant to the Chief of Teaching & Learning

Boston Public Schools; Boston (MA); On-site; USD 60,000 - 100,000; Full time

Job summary

Boston Public Schools in Boston, MA is hiring an Administrative Assistant to the Chief of Teaching & Learning. This role oversees day-to-day operations of the office, liaises with Payroll and HR, and supports the Chief with scheduling, communications, and special projects.

The position requires 5–7 years of full-time experience, a Bachelor's degree or equivalent, strong written and verbal skills, and the ability to manage multiple priorities in a fast-paced environment across departments within

Qualifications

• 5–7 years of full-time work experience in this area.
• Bachelor’s degree or equivalent experience.
• Strong written and verbal communication skills.
• Strong organizational skills and ability to efficiently meet deadlines.
• Detail-oriented with effective organizational skills and the ability to coordinate multiple projects simultaneously.
• Ability to work effectively and efficiently both independently and in a team-oriented, fast-paced environment within the department and across departments.
• Ability to work with administrators, teachers, other staff, and members of the community.

Responsibilities

• Assist the Chief of Teaching & Learning with scheduling and other related activities.
• Provide customer service to BPS schools and families related to Teaching & Learning.
• Manage multiple calendars.
• Process travel requests.
• Answer phones and respond to email inquiries.
• Order office and program supplies.
• Organize the office, including filing and copying.
• Process department timekeeping using PeopleSoft and liaise with Payroll and Human Resources as needed.
• Put systems in place to organize the department more effectively.
• Support new staff orientations.
• Support event and project preparation, planning, and staffing.
• Develop new systems to improve practices, including a meeting/training room calendar, department orientation manual, and other related systems.

Skills

Work Experience

Communication

Organization

Attention to detail

Education

Bachelor’s degree

Tools

PeopleSoft

Job description

Boston Public Schools in Boston, MA is hiring an Administrative Assistant to the Chief of Teaching & Learning. This role oversees day-to-day operations of the office, liaises with Payroll and HR, and supports the Chief with scheduling, communications, and special projects.

The position requires 5–7 years of full-time experience, a Bachelor's degree or equivalent, strong written and verbal skills, and the ability to manage multiple priorities in a fast-paced environment across departments within