Executive Assistant to Police Chief & Public Safety

Boston Housing Authority; Boston (MA); In loco; USD 71.000 - 89.000; Tempo pieno

Vantaggi offerti da questo lavoro

MBTA discount

City pension plan

Healthcare through the Commonwealth

Descrizione del lavoro

Boston Housing Authority in Boston seeks an experienced exempt Administrative Specialist to support the Chief of Police & Public Safety. You will handle confidential records, payroll coordination, and financial reconciliation, while drafting memos and coordinating schedules.

The role blends high-level administrative work with compliance and liaison duties with local, state, and federal agencies. Strong Microsoft Office skills and discretion are essential.

Competenze

• Associate degree or 3–4 years of progressive office management experience.
• Exceptional organizational and multitasking abilities.
• Discretion with confidential information and strong written/verbal communication.
• Solid understanding of office software and financial systems; Notary certification preferred or willingness to obtain.
• Valid driver’s license and ability to work at a computer for extended periods.

Mansioni

• Provide direct confidential admin support to the Chief and Deputy Chief of Police.
• Manage sensitive personnel records, internal investigations, and confidential communications.
• Coordinate payroll updates and liaise with payroll and HR on illness, injury, IOD reporting.
• Assist with budget development, tracking, and financial reconciliation; monitor accounts payable/receivable.
• Assist with policy updates and accreditation documentation.
• Serve as liaison to citizens requesting reports and interact with agencies as needed.
• Maintain organized files for reports, legal correspondence, disciplinary actions, grants, and records.
• Draft memos and reports; assist with scheduling and internal communications.
• Perform Notary Public duties as needed.

Conoscenze

Office management

Notary Public

Public safety terminology

Microsoft Office

Communication skills

Data entry / databases

Driver's license

Formazione

Associate degree

Strumenti

IMC

MUNIS

CrewSense

CJIS

Descrizione del lavoro

Boston Housing Authority in Boston seeks an experienced exempt Administrative Specialist to support the Chief of Police & Public Safety. You will handle confidential records, payroll coordination, and financial reconciliation, while drafting memos and coordinating schedules.

The role blends high-level administrative work with compliance and liaison duties with local, state, and federal agencies. Strong Microsoft Office skills and discretion are essential.