Academic Administrative Assistant, Department Support

Boston College; Boston (MA); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

Tuition remission for employees

Spouse/child tuition remission

Medical, dental, and vision insurance

Life insurance (low-cost)

Retirement plans: 401k/403b

Paid holidays

Sick and vacation pay

Job summary

Boston College in Boston, MA is seeking an Administrative Assistant to provide high-level support to the Department Chair and a large faculty, spanning undergraduate to PhD students. The role ensures smooth department operations, budget tracking, and coordination with university offices.

The assistant will train faculty, handle travel and events, and maintain course materials and schedules. Requirements include a Bachelor's degree (preferred) and 3–5 years of administrative experience, strong

Qualifications

• Bachelor’s degree preferred; minimum 3–5 years administrative experience preferred.
• Strong Microsoft Office proficiency, including Excel.
• Proficiency with Google Docs and survey forms.
• Effective verbal and written communication skills.
• Experience with Canvas or comparable course management system is highly desirable.

Responsibilities

• Establishes all office procedures and manages daily departmental operations.
• Department liaison for chairperson to university offices including Student Services and Dean's Office.
• Train and onboard faculty on BC systems and procedures.
• Manage budgets and track spending trends; process requisitions and travel reports.
• Supervise and train work-study students; support travel arrangements for teaching and research.

Skills

Administrative support

MS Office

Excel

Google Docs

Communication skills

Customer service

Self-starter

Problem solving

Interpersonal skills

Canvas

Education

Bachelor's degree

Tools

Canvas

Job description

Boston College in Boston, MA is seeking an Administrative Assistant to provide high-level support to the Department Chair and a large faculty, spanning undergraduate to PhD students. The role ensures smooth department operations, budget tracking, and coordination with university offices.

The assistant will train faculty, handle travel and events, and maintain course materials and schedules. Requirements include a Bachelor's degree (preferred) and 3–5 years of administrative experience, strong