Administrative Assistant

Great Lakes Inter-Tribal Council Inc.; Town of Lac du Flambeau (WI); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

PTO and personal leave

Paid holidays

Insurance benefits (health, dental, AD

HSA

FSA

401(k) retirement plan

Job summary

Great Lakes Inter-Tribal Council Inc. in Lac du Flambeau, Wisconsin seeks an Administrative Assistant to provide essential clerical support to the Epidemiology Program Director. The role demands confidentiality, strong organization, and the ability to multi-task in a fast-paced environment.

The position includes travel to tribal sites in Wisconsin and potentially Michigan, with a pay range of $19.00–$23.00 per hour. It is a full-time, non-exempt role based in our Lac du Flambeau office.

Qualifications

• Two-year degree in administrative/office support services or related field.
• Minimum of four years of administrative support experience.
• Experience with Native American Tribal organization and/or not-for-profit organization.

Responsibilities

• Provide administrative and clerical support for the Epidemiology Program Director.
• Coordinate meetings, travel arrangements and logistics for program staff.
• Prepare reports, newsletters, brochures, and training materials.
• Maintain files, records, and program directories; handle mailings.
• Assist with financial matters and travel advances/reimbursements.
• Monitor program vehicles and supply inventories.

Skills

Microsoft Office Suite

Typing/Word Processing

Verbal & Written Communication

Time Management

Professional Demeanor

Self-Motivation

Education

Two-year degree in administrative/office support services or related field

Tools

Microsoft Office

Job description

Description

Great Lakes Inter-Tribal Council is a non-profit organization formed by the Native American Tribes of Wisconsin. We serve all WI tribes by providing administration of grant-funded programs either directly or with sub grants. Programs range from Child and Maternal services to Education to Disability and Elder benefits. Our Mission is: To Enhance the Quality of Life for all Native People.

Administrative Assistant

Position Summary:

This position provides administrative and clerical support to the Epidemiology Program Director. This individual will be expected to carry out a broad range of duties, acting as nearly invisible support, is highly self-motivated, works with minimal supervision, always exhibits a professional demeanor, maintains confidentiality, and can prioritize tasks in a fast-paced environment. Daily attendance is an essential function of this position.

Principle Duties and Responsibilities:

• Under the direction of the Director, coordinates and provides all administrative and clerical support for the program, the Director and Staff.
• Supports the Fiscal Assistant in financial matters. Provides backup to maintain department activities.
• Responds to telephone and email inquiries and correspondence from program partners and communities. Forwards and redirects information in a professional and prompt manner.
• Helps with the coordination and arrangement of external meetings and conferences by reserving and preparing facilities.
• Arranges conferences and meetings including scheduling, coordinating, and confirming meeting locations, accommodations, travel arrangements, notification of staff and other participants.
• Assists Program Staff with travel related questions including arrangements, travel advances and reimbursements.
• Formats, copies, and assembles reports, newsletters, brochures, publications, training materials, etc.
• Coordinates program mailings. Develops and updates program directories and mailing lists.
• Records and maintains minutes of meetings.
• Organizes and maintains files systems. File correspondence and other records.
• Orders and maintains supplies, arranges for equipment maintenance, and maintains equipment inventories.
• Completes contracts as needed.
• Able to multi-task and prioritize requests.
• Monitors program vehicles.

Additional Duties and Responsibilities:

• Engages in networking activities to ensure awareness of services available.
• Assure that all services are delivered in a culturally sensitive manner.
• Participates on various committees outside and within the organization as deemed necessary and appropriate to the position and supervisor.
• Attends all training sessions and meetings as scheduled.
• Attends technical conferences and seminars to stay current on technological advances.
• Performs other duties as assigned and necessary to fulfill the responsibilities of this position.

Working Relationships and Scope:

Reports directly to the Epidemiology Program Director. Daily contact with all program staff and other departments to obtain and share information. Occasional contact with federal and state agencies for purposes of remaining current on various issues and providing current information and meeting requirements for the service area.

Performance Dimensions:

Supports the mission of Great Lakes Inter-Tribal Council. Demonstrates a basic understanding of tribal customs, traditions, values, and beliefs. Quality, quantity, accuracy, timeliness and thoroughness of work performed; quality of communications and development of good working relationships with others internal and external to the organization; honesty and integrity in the execution of all activities; customer satisfaction with services provided; maintain and comply with all GLITC policies and procedures; reliability in reporting to work regularly and on time; soundness of business decisions made; maintain the integrity of confidential business information; stay current in field and utilize that information where practical. Demonstrates a friendly and helpful approach and attitude to internal and external customers; professionalism; and commitment to the job.

Knowledge, Skills and Abilities:

Any equivalent combination of experience and education that would provide the required knowledge and abilities is qualifying. Preferred: Two-year degree in administrative/office support services or related field. There is a minimum of four years of experience required in administrative support, preferably with senior leadership teams. Experience with a Native American Tribal organization and/or not-for-profit organization. Strong knowledge of and experience with the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other Microsoft database platforms. Strong skills in typing, word processing, composition, editing and proofreading of professional and technical materials. Individuals must possess excellent verbal and written communication skills; a professional demeanor and appearance; problem solving skills; ability to manage time effectively; self-motivation skills; work effectively under pressure; ability to build positive work relationships with internal and external customers; ability to interact professionally with a wide variety of people. Individuals must be able to apply advanced reasoning skills to problem solving. You must possess valid driver’s license and/or reliable transportation with adequate insurance and ability to travel. There is travel involved in this position to all Wisconsin tribal sites (occasionally) and possibly Michigan Upper Peninsula tribal sites.

This is a full-time non-exempt position with a pay range of $19.00 per hour to $23.00 per hour.

This position is in our Lac du Flambeau, Wisconsin office.

This position is not a remote position.

The position includes the following benefits:

• paid time off (PTO) in the form of annual and personal leave
• paid holidays
• insurance benefits including health, dental, life insurance, accidental death, and dismemberment (AD&D) insurance, short-term (STD) and long-term (LTD) disability insurance
• health savings account (HSA)
• flexible spending account (FSA)
• and 401(k) retirement plan.

Drug and background checks are required before hire.

***Great Lakes Inter Tribal Council does not respond to phone calls nor email inquiries regarding the status of your application. Only the most qualified candidates will be contacted for an interview.

Great Lakes Inter-Tribal Council Inc. (GLITC) is an equal opportunity employer that applies Native American Preference as defined in Section 703(i) of the Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e-2(i).? Consistent with the referenced Native American Preference, it is the policy of GLITC to provide employment, compensation, and other benefits related to employment based on qualifications of the job applied for, without regard to race, color, religion, national origin, age, sex, veteran status or disability, or any other basis prohibited by federal or state law. As an equal opportunity employer, GLITC intends to comply fully with all federal and state laws and the information requested on this application will not be used for any purpose prohibited by law. Disabled applicants may request a needed accommodation from the representative of the Human Resource Department, PO Box 9 Lac Du Flambeau, WI 54538, or phone [phone] or [phone].