Executive Assistant to the Chair

UNM Public Administration Graduate Student Association; Albuquerque (NM); On-site; USD 65,000 - 90,000; Full time

Job summary

The Executive Assistant to the Chair of the Department of Surgery at the University of New Mexico is sought to organize, coordinate, and protect the Chair's time and priorities. The role requires diplomacy, strategic thinking, and discretion to support leadership as it advances the department's mission through complex scheduling, communications, and confidential projects.

This position acts as a trusted partner to faculty, staff, and external partners, ensuring alignment with departmental

Qualifications

• Highly organized and diplomatic professional capable of handling confidential information.
• Strong written and verbal communication for diverse stakeholders.
• Ability to anticipate leadership needs and manage complex priorities.

Responsibilities

• Coordinate complex executive schedules and calendar management for the Chair.
• Facilitate communications and prepare materials for meetings and briefings.
• Manage strategic projects and oversee administrative operations.
• Monitor critical deadlines and ensure alignment with department priorities.
• Serve as a trusted liaison with faculty, staff, university administration, hospital leadership, and external partners.

Skills

Executive support

Calendar management

Strategic thinking

Diplomacy

Discretion

Project coordination

Stakeholder management

Job description

The Department of Surgery is seeking a highly organized, diplomatic, and strategic Executive Assistant to serve as a trusted partner to the Chair of the Department of Surgery. This position plays a critical role in advancing the Department's mission by enabling leadership to focus on strategic initiatives, organizational priorities, and key stakeholder relationships while ensuring the seamless management of day-to-day executive operations.

Operating with considerable autonomy, the Executive Assistant utilizes sound judgment, strategic thinking, and discretion to manage complex priorities and highly confidential matters. The successful candidate anticipates leadership needs, proactively resolves administrative and operational challenges, and serves as an extension of the Chair's Office in interactions with faculty, staff, trainees, university administration, hospital leadership, and external partners.

The Executive Assistant serves as the primary point of contact for the Chair's Office and is responsible for coordinating complex executive schedules, facilitating communications, managing strategic projects, overseeing administrative operations, monitoring critical deadlines, and ensuring alignment of departmental activities with the mission and priorities of the Department of Surgery.