Executive Assistant to the CEO - Strategic Ops Partner

Patreon; United States; Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Health coverage

Flexible Time Off

Parental leave

Stipends for personal lifestyle

Learning stipend

Hybrid work (SF/NY/Porto)

Financial guidance

Job summary

Patreon is seeking an experienced Executive Assistant to support the CEO & Co-Founder within the Office of the CEO. You will manage calendars, inbox, agendas, and travel logistics, partnering with the Chief of Staff and Biz Ops to keep executive rhythms aligned.

In a hybrid San Francisco-based role, you will coordinate meetings, offsites, board planning, and expense tracking while maintaining confidentiality and acting with sound judgment to protect the fastest-growing elements of the business.

Qualifications

• 3–5 years EA experience supporting C-level executives in startup or high-growth environments.
• Advanced knowledge of Google Suite, Slack, Notion, and AI tools, with ability to leverage AI to boost productivity.
• Excellent written and verbal communication skills.
• Experience supporting executives in business and personal capacities, including family-office familiarity preferred.
• Highly organized, proactive, and able to move quickly without sacrificing quality.
• San Francisco-based hybrid role; in-office 3 days/week.

Responsibilities

• Manage complex calendars 3–6 months out and align exec calendars with Biz Ops.
• Maintain CEO’s inbox and draft correspondence.
• Create meeting agendas and presentations with the Chief of Staff.
• Attend meetings, take notes, track action items and deliverables.
• Coordinate offsites and events for the Executive Team; board meeting coordination.
• Coordinate CEO travel and personal travel; manage bookings and logistics.
• Track receipts, expenses, and reimbursements; code them properly.
• Develop project management processes for cross-functional initiatives.

Skills

Calendar management

Executive support

Business communication

AI tools fluency

Notion

Google Suite

Slack

Project management

Education

Bachelor's degree

Tools

Google Workspace

Slack

Notion

AI tools

Job description

Patreon is seeking an experienced Executive Assistant to support the CEO & Co-Founder within the Office of the CEO. You will manage calendars, inbox, agendas, and travel logistics, partnering with the Chief of Staff and Biz Ops to keep executive rhythms aligned.

In a hybrid San Francisco-based role, you will coordinate meetings, offsites, board planning, and expense tracking while maintaining confidentiality and acting with sound judgment to protect the fastest-growing elements of the business.