Executive Assistant to the CEO — Strategic Calendar & Travel

Duolingo; New York (NY); On-site; USD 152,000 - 228,000; Full time

Benefits offered by this job

Equity compensation

Job summary

Duolingo is seeking an Executive Assistant to the CEO to keep the CEO focused on top priorities and ensure smooth daily operations. You will manage complex calendars, logistics, and critical engagements with confidentiality and professionalism.

This in-person role collaborates with the Chief of Staff and Office of the CEO, coordinating domestic and international travel, board meetings, and external appearances while leveraging AI tools to improve speed and quality.

Qualifications

• 10+ years supporting senior executives in fast-paced, complex settings.
• Expertise in calendar management, logistics, and meeting readiness.
• Strong written and verbal communication; detail-oriented and discreet.
• Comfort collaborating with senior leadership and cross-functional teams.
• Proficient with productivity tools and openness to AI-enabled workflows.

Responsibilities

• Own end-to-end calendar management for the CEO and protect prep time.
• Coordinate domestic and international travel, board meetings, and events.
• Partner with the Chief of Staff and Office of the CEO to align priorities.
• Create lightweight systems to improve executive workflows and documentation.
• Maintain confidentiality and represent the CEO's office professionally.

Skills

Executive support

High-volume calendar

Travel logistics

Written & verbal comms

Discretion & judgment

Cross-functional work

G Suite

Slack

Zoom

Mac proficiency

Tools

G Suite

Slack

Zoom

Mac

AI tools

Job description

Duolingo is seeking an Executive Assistant to the CEO to keep the CEO focused on top priorities and ensure smooth daily operations. You will manage complex calendars, logistics, and critical engagements with confidentiality and professionalism.

This in-person role collaborates with the Chief of Staff and Office of the CEO, coordinating domestic and international travel, board meetings, and external appearances while leveraging AI tools to improve speed and quality.