Executive Assistant to the CEO/President

Fleetwood Bank; Fleetwood (Berks County); Sur place; USD 52 000 - 86 000; Plein temps

Avantages offerts par ce poste

Healthcare benefits

Paid time off

401k with company match

Résumé du poste

Fleetwood Bank, the only bank with headquarters in Berks County, is seeking a highly organized Executive Assistant to support the CEO/President full-time. This role provides confidential administrative support, coordinates executive and board activities, and facilitates communication among directors, employees, customers, and community partners.

The ideal candidate has strong judgment, exceptional calendar and travel coordination skills, and the ability to manage competing priorities while

Qualifications

• High school diploma or equivalent; further education in business admin or related field preferred.
• 3+ years of administrative experience supporting senior leadership; banking experience preferred.
• Excellent organizational, communication, proofreading and interpersonal skills.
• Sound judgment, emotional intelligence and initiative; ability to work independently and meet deadlines.
• Proficiency with Microsoft Office and electronic meeting/document management tools.
• Experience supporting boards or committees and coordinating projects preferred.

Responsabilités

• Proactively manage the CEO/President's calendar, emails, travel, and meetings; resolve scheduling conflicts.
• Prepare and review correspondence, presentations, reports, and policies for executive review.
• Coordinate board and committee meetings; assemble materials and draft minutes when assigned.
• Attend key meetings; capture decisions and track action items and deadlines.
• Coordinate with Leadership Team, branch managers, and external partners; route inquiries to the CEO/President.
• Maintain confidential executive and board records per bank policies.
• Coordinate executive events, branch visits, and community/marketing activities.
• Direct projects from planning through completion; support audits and regulatory exams.
• Reconcile executive expenses and assist with budget preparation and monitoring.
• Safeguard sensitive information and follow bank policies.

Connaissances

Organizational skills

Communication skills

Proofreading

Interpersonal skills

Independent work

Time management

Formation

High school diploma or equivalent

Business administration education

Outils

Microsoft Office

Electronic meeting tools

Document management tools

Description du poste

Invest in your career at Fleetwood Bank, the only bank with headquarters in Berks County! We are currently hiring a full-time Executive Assistant to the CEO/President.

Our employees live, work, and play in our community. We are our customer's neighbors. As a true community bank, we are committed to making meaningful differences in our local community.

Fleetwood Bank offers a competitive benefits and salary package, including 100% Employer paid Medical, dental, vision, STD/LTD, life insurance, generous PTO, and 401k plan with company match!

We are seeking an organized and dependable Executive Assistant to support the CEO/President. This position provides confidential administrative support, coordinates executive and board activities, and facilitates communication among directors, employees, customers, and community partners. Success requires discretion, sound judgment, attention to detail, and the ability to manage competing priorities.

Essential Functions

• Proactively manage the CEO/President's calendar, email, appointments, travel, and meeting preparation; resolve scheduling conflicts and prioritize commitments.
• Prepare and review correspondence, presentations, reports, and policies for accuracy, completeness, and readiness for executive or board review.
• Coordinate board and committee meetings, assemble and securely distribute meeting materials, and prepare draft minutes when assigned.
• Attend key meetings as requested, capture decisions, and track action items, deadlines, and commitments to advance the CEO/President's priorities.
• Coordinate with the Leadership Team, branch managers, and external partners; route inquiries and route customer concerns requiring the CEO/President's attention.
• Maintain confidential executive and board records according to bank policies.
• Coordinate executive events, branch visits, and community/marketing activities.
• Coordinate CEO/President - direct projects from planning through completion, conduct research, and support planning sessions, audits, and regulatory examinations.
• Reconcile executive expenses and assist with administrative budget preparation and monitoring.
• Exercise tact and delegated authority, safeguard sensitive information, follow bank policies, complete required training, and perform related duties as assigned.

Qualifications

• High school diploma or equivalent; additional education in business administration or a related field preferred.
• Three (3) or more years of administrative experience supporting senior leadership; executive support or banking experience preferred.
• Excellent organizational, communication, proofreading, and interpersonal skills.
• Sound judgment, emotional intelligence, and initiative; ability to work independently, manage disruptions, and meet competing deadlines.
• Proficiency with Microsoft Office and electronic meeting and document management tools.
• Experience supporting boards or committees and coordinating projects preferred.

All job offers are contingent upon completion of a criminal background check.