Executive Assistant to the CEO (Operations & Execution)

One Clean Family; Ohio; On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Competitive hourly compensation

Stable, full-time employment

Family-owned and professionally run

Work directly with CEO and leadership

Professional development opportunities

Exposure to multiple businesses

Learn business systems and tech

Long-term stability and growth

Collaborative, team-oriented work env

Job summary

One Clean Family is seeking an Executive Assistant to the CEO in West Chester, Ohio. This role combines executive administrative support, project coordination, and operations coordination within a growing, family-owned organization.

You will manage calendars, prepare reports, and maintain systems to ensure accurate, timely work. This is a full-time, in-office position with growth opportunities and exposure to multiple businesses and processes.

Qualifications

• Experienced in coordinating executive calendars, emails, and meetings.
• Ability to manage multiple projects and departments with attention to detail.
• Proficient with common office software and learning new systems quickly.

Responsibilities

• Provide direct administrative and organizational support to the CEO.
• Coordinate calendars, appointments, meetings, scheduling, and daily priorities.
• Manage executive correspondence, reminders, task lists, and follow-up activities.
• Prepare meeting agendas, notes, action items, and progress reports.
• Maintain confidential records and sensitive information.
• Help organize the CEO's workflow and reduce bottlenecks.
• Coordinate projects across departments and partners; track timelines and deliverables.
• Follow up with team members to ensure tasks are completed; maintain project tracking systems.
• Support daily operations, vendor communications, records management, and SOPs.

Skills

Organization

Attention to detail

Independent follow-through

Time management

Professional communication

Tools

Microsoft Excel

Google Sheets

Google Workspace

Salesforce CRM

Slack

Project Management Software

Task Tracking Systems

Scheduling & Calendar Apps

Reporting & Documentation Tools

Job description

One Clean Family is seeking a highly organized, dependable, and detail-oriented Executive Assistant to the CEO to join our growing, family-owned organization in West Chester, Ohio. This position combines executive administrative support, project coordination, office administration, operations support, scheduling, task management, and business process coordination.

We are looking for someone who enjoys organizing information, managing important details, coordinating people and projects, and ensuring work gets completed accurately and on time. The right person finds real satisfaction in a supporting role and takes pride in being the steady, reliable presence that keeps things running smoothly.

This is not an executive management position. We are looking for an exceptional support professional who can independently carry out assigned responsibilities, maintain reliable systems, and help our CEO and leadership team operate more effectively. If you have experience as an Executive Assistant, Administrative Assistant, Executive Administrative Assistant, Operations Coordinator, Project Coordinator, Office Coordinator, or Administrative Coordinator, we encourage you to apply.

About One Clean Family

One Clean Family is a growing, family-owned organization supporting multiple businesses across commercial cleaning, equipment supply, service, and related industries.

Our team values honesty, integrity, professionalism, accountability, teamwork, and continuous improvement.

We believe successful organizations are built by people who take pride in their work, support one another, and consistently deliver on their commitments.

Executive Assistant Responsibilities

Executive Administrative Support

• Provide direct administrative and organizational support to the CEO.
• Coordinate calendars, appointments, meetings, scheduling, and daily priorities.
• Manage executive correspondence, reminders, task lists, and follow-up activities.
• Prepare meeting agendas, meeting notes, action items, and progress reports.
• Maintain confidential business records and sensitive company information.
• Help organize the CEO's workflow and reduce administrative bottlenecks

Project Coordination & Task Management

• Coordinate assigned projects involving multiple departments, employees, vendors, and external partners.
• Track project timelines, deadlines, responsibilities, deliverables, and outstanding tasks.
• Follow up with team members to ensure assignments and commitments are completed.
• Maintain project tracking spreadsheets, task management systems, and progress reports.
• Identify missing information, delays, and incomplete work.
• Communicate project updates and escalate issues when decisions or additional expertise are required.
• Independently move assigned projects and responsibilities forward according to the CEO's direction and priorities, without constant supervision.

Operations & Administrative Coordination

• Support daily business operations and administrative workflows.
• Assist with vendor communications, purchasing administration, records management, and operational documentation.
• Organize and maintain business processes, checklists, standard operating procedures (SOPs), and administrative systems.
• Perform detailed, multistep administrative tasks accurately and consistently.
• Review completed work for accuracy, completeness, and compliance with established procedures.
• Support department managers and team members with coordination and follow-through.
• Help implement process improvements approved by leadership, and share suggestions when appropriate.

Business Systems & Technology

Use and maintain information across business software and administrative platforms, including:

• Microsoft Excel
• Google Sheets
• Google Workspace
• Salesforce CRM
• Slack
• Project Management Software
• Task Tracking Systems
• Scheduling and Calendar Applications
• Business Reporting and Documentation Tools

Experience with every platform is not required. However, strong computer skills, spreadsheet proficiency, and the ability to learn new technology quickly are important.

What We're Looking For

The ideal Executive Assistant is someone who takes pride in accuracy, consistency, organization, and dependable execution.

Essential Qualities

Integrity & Honesty

Communicates truthfully, handles confidential information responsibly, acknowledges mistakes, and demonstrates sound professional judgment.

Exceptional Attention to Detail

Works carefully through detailed processes, verifies information, follows instructions, and prioritizes accuracy over simply completing tasks quickly.

Independent Follow-Through

Takes ownership of assigned responsibilities, tracks outstanding work, and ensures tasks are completed without requiring constant reminders.

Organization & Time Management

Comfortably manages multiple assignments, competing deadlines, schedules, and administrative responsibilities.

Coachability & Adaptability

Accepts guidance and constructive feedback, learns new procedures, and adjusts to changing organizational priorities. Comfortable carrying out direction as given, even when you might have approached something differently.

Steady & Supportive Under Pressure

Stays calm and professional when priorities shift quickly, works well with a direct and fast-paced communication style, and finds satisfaction in helping a leader and team succeed.

Process-Oriented Thinking

Enjoys creating, following, and maintaining checklists, spreadsheets, standard operating procedures, documentation, and repeatable workflows.

Professional Communication

Communicates clearly and respectfully with executives, managers, employees, customers, and vendors.

Team-First Attitude

Understands that the purpose of this position is to support organizational priorities, improve execution, and help others succeed.

Qualifications & Preferred Experience

We welcome applicants with experience in positions such as:

• Executive Assistant
• Executive Administrative Assistant
• Administrative Assistant
• Senior Administrative Assistant
• Operations Coordinator
• Project Coordinator
• Administrative Coordinator
• Office Coordinator
• Office Administrator
• Executive Support Specialist
• Business Operations Assistant

Preferred Qualifications

• Previous experience supporting executives, business owners, managers, or leadership teams.
• Strong organizational, administrative, and time management skills.
• Experience managing schedules, projects, deadlines, and follow-up activities.
• Proficiency with Microsoft Excel, Google Sheets, and common office applications.
• Experience documenting procedures, maintaining records, or coordinating business processes.
• Excellent written and verbal communication skills.
• Ability to work independently while following established priorities and procedures.
• Strong problem-solving skills and professional judgment.

We value demonstrated capability, reliability, integrity, and attention to detail more than impressive job titles or extensive corporate experience.

What Makes This Executive Assistant Position Different?

This is not simply a receptionist, clerical assistant, or traditional administrative support position.

You’ll work directly with the CEO and support multiple businesses, departments, and operational initiatives.

The role requires a combination of administrative organization, project coordination, process documentation, business systems knowledge, and consistent follow-through.

However, it is equally important to understand that this is a support and execution role—not a strategic leadership or department management position.

We need someone who can take direction, understand expectations, organize the necessary steps, and independently complete the work with exceptional accuracy.

Our CEO is decisive, direct, and moves quickly, and priorities can change. This role is a great fit for someone who appreciates clear direction and enjoys being the organized, dependable partner who turns plans into finished work.

You should enjoy both coordinating larger projects and completing the small, detailed, everyday responsibilities that keep a business running smoothly.

Why Work at One Clean Family?

• Competitive hourly compensation
• Stable, full-time employment
• Family-owned and professionally managed organization
• Work directly with the CEO and leadership team
• Opportunities for professional development
• Exposure to multiple businesses and industries
• Opportunities to learn business systems and technologies
• Long-term stability, with responsibilities that grow as trust is built
• Collaborative, team-oriented work environment

Job Location, Schedule & Compensation

Work Location: West Chester, Ohio 45069

Conveniently located for candidates in Cincinnati, Mason, Liberty Township, Fairfield, Hamilton, Monroe, Sharonville, Blue Ash, and surrounding Greater Cincinnati communities.

Job Type: Full-Time

Schedule: Approximately 40 hours per week

Work Arrangement: 100% In-Office — This is not a remote or hybrid position.

Compensation: $23.50–$28.50 per hour, based on experience and qualifications.