Executive Assistant to the President

The Hiring Method LLC; West Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Job summary

The Hiring Method LLC is seeking an experienced Executive Assistant to support the President & Owner at our West Chicago, IL location. This role blends high-level administrative duties with personal responsibilities, demanding discretion, independent judgment, and meticulous attention to detail.

You will manage calendars, coordinate travel and meetings, prepare materials, and handle confidential information while coordinating personal tasks for the President and family as needed.

Qualifications

• Minimum of 5 years of Executive Assistant experience supporting senior executives, Presidents, CEOs, or C-suite leadership.
• Experience managing complex calendars, meetings, travel arrangements, communications, and competing priorities.
• Strong organizational skills with the ability to manage high volume of requests and deadlines.
• Exceptional attention to detail, professionalism, and accuracy.
• Ability to work independently with sound judgment and discretion.

Responsibilities

• Provide comprehensive executive and personal administrative support to the President and Owner.
• Manage a complex executive calendar with meetings, travel, and shifting priorities.
• Anticipate scheduling conflicts and coordinate adjustments for efficient time management.
• Handle high volume requests, track deadlines, and ensure timely follow-through.
• Serve as a trusted liaison with internal leadership, partners, and vendors.
• Draft, edit, and proofread executive correspondence and materials.
• Coordinate meetings, agendas, and follow-up items.
• Arrange domestic and personal travel, reservations, and related logistics.
• Assist with personal and family administrative responsibilities and housing-related tasks.
• Maintain confidential files and executive documents with discretion.

Skills

Executive support

Calendar management

Travel planning

Confidentiality

Communication

Microsoft Office

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Schedule: Full-Time, Monday–Friday, 8:00 a.m.–5:00 p.m., with flexibility for occasional early mornings, evenings, and weekend responsibilities

Compensation: $85,000-$110,000 annually, depending on experience, qualifications, and executive support capabilities

Benefits: Competitive benefits package that may include medical, dental, and vision insurance, paid time off, retirement plan participation, and additional company-sponsored benefits, subject to eligibility.

Position Summary

A well-established, privately held manufacturing and consumer products organization is seeking an experienced Executive Assistant to the President & Owner to provide high-level executive and personal administrative support at its West Chicago, IL location.

This is a unique opportunity for a highly organized, polished, and trustworthy Executive Assistant who enjoys working directly with senior leadership and thrives in a role requiring discretion, independent judgment, exceptional attention to detail, and the ability to manage multiple priorities.

The ideal candidate will bring a proven track record of supporting Presidents, CEOs, business owners, or C-suite executives, along with the ability to anticipate needs, organize demanding schedules, manage sensitive information, and execute a wide variety of professional and personal responsibilities.

This position combines traditional executive support with personal and family administrative responsibilities. In addition to managing calendars, meetings, communications, and business priorities, the Executive Assistant will help coordinate personal appointments, residential property-related activities, service providers, travel, reservations, and other confidential requests on behalf of the President and, occasionally, members of his family.

We're looking for someone who understands the importance of becoming a trusted, long-term partner to an executive — someone who is proactive, resourceful, detail-oriented, and comfortable taking ownership of responsibilities from beginning to end.

This is a highly visible position offering direct access to the President and Owner of an established organization, a varied workload, and the opportunity to develop a lasting professional relationship built on trust, reliability, and exceptional execution.

What You'll Do

• Provide comprehensive executive and personal administrative support to the President and Owner of a privately held organization
• Manage a complex executive calendar, including meetings, appointments, conference calls, travel, personal commitments, and changing daily priorities
• Anticipate scheduling conflicts, coordinate adjustments, and ensure the President's time is organized effectively
• Manage a high volume of simultaneous requests, determining priorities, tracking deadlines, and ensuring timely follow-through
• Serve as a trusted point of contact between the President and internal leadership, employees, external business partners, vendors, and other professional contacts
• Prepare, draft, edit, and proofread executive correspondence, presentations, reports, meeting materials, and other business documentation
• Coordinate meetings, prepare agendas, organize supporting materials, and track follow-up action items
• Communicate updates clearly and concisely, ensuring the President has the information needed to make decisions efficiently
• Arrange domestic and other business travel, including flights, hotels, ground transportation, itineraries, and related logistics
• Coordinate personal travel, reservations, appointments, gifting, and special requests as needed
• Assist with personal and family administrative responsibilities, including coordination with household service providers, contractors, and residential property managers
• Help manage service requests, maintenance schedules, and other administrative activities associated with multiple residential properties
• Support confidential personal financial and administrative matters, including coordination of documentation, payments, and related requests in partnership with appropriate internal or external professionals
• Assist with planning and coordinating company events, leadership meetings, customer visits, community activities, and special projects
• Process invoices, reimbursements, expense reports, and supporting documentation
• Maintain accurate, organized, and confidential files, records, contact information, and executive documents
• Provide occasional administrative assistance to other senior executives while maintaining the President's priorities
• Coordinate local errands, meetings, or event-related activities when necessary
• Monitor time-sensitive communications and assist with urgent schedule adjustments outside standard business hours when needed
• Exercise sound judgment and exceptional discretion when handling sensitive business, financial, family, and personal information
• Proactively identify potential issues, anticipate upcoming needs, and ensure commitments are completed accurately and on time

What You Bring

• Minimum of 5 years of Executive Assistant experience supporting senior executives, Presidents, CEOs, business owners, or C-suite leadership
• Demonstrated experience managing complex executive calendars, meetings, travel arrangements, communications, and competing priorities
• Strong organizational skills with the ability to manage a significant volume of requests without losing track of details or deadlines
• Exceptional attention to detail and a commitment to accuracy, professionalism, and high-quality work
• Proven ability to work independently, exercise good judgment, and take ownership of assignments with minimal supervision
• Outstanding confidentiality and discretion when handling sensitive business and personal matters
• Strong written and verbal communication skills, with the ability to provide clear, concise updates and interact professionally with individuals at all levels
• Ability to anticipate executive needs, identify priorities, and respond effectively when schedules or circumstances change
• Comfort supporting both professional executive responsibilities and personal or family-related administrative requests
• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other business productivity tools
• Resourcefulness, sound problem-solving skills, and the ability to research information, coordinate resources, and complete tasks efficiently
• Professional demeanor, strong interpersonal skills, emotional intelligence, and the ability to remain composed under pressure
• Reliable attendance and the ability to work onsite in West Chicago, IL
• Flexibility to occasionally accommodate early mornings, evenings, weekends, or time-sensitive requests when necessary

Preferred Qualifications

• Approximately 5+ years of Executive Assistant experience, particularly supporting a President, CEO, Owner, or other senior executive
• Experience supporting senior leadership within a privately held or family-owned business
• Background in manufacturing, consumer products, food and beverage, or a similarly established corporate environment
• Previous experience combining executive support with personal assistant or family administrative responsibilities
• Experience coordinating residential property maintenance, outside contractors, household vendors, and personal appointments
• Experience assisting with confidential financial documentation, personal administrative matters, and special projects
• Demonstrated history of building long-term, trusted working relationships with senior executives
• Experience managing demanding schedules and changing priorities for high-level leadership
• Strong proficiency in preparing polished executive correspondence, reports, and presentations
• Experience coordinating business travel, personal travel, corporate events, and executive meetings
• Valid driver's license and reliable transportation for occasional local assignments
• Residence in West Chicago or surrounding communities with a reliable daily commute

Why This Opportunity

• Competitive $85,000-$110,000 annual compensation, based on experience and qualifications
• Opportunity to work directly with the President and Owner of an established, privately held organization
• Join a respected manufacturing and consumer products company with an established business and leadership team
• Build a trusted, long-term professional relationship with senior leadership
• Enjoy a diverse combination of executive administration, personal coordination, travel planning, and special projects
• Take ownership of meaningful responsibilities and become an important resource to the President
• Work in an environment that values professionalism, accuracy, confidentiality, and dependable execution
• Opportunity to apply your organizational skills, sound judgment, and resourcefulness in a highly visible position
• Work closely with experienced administrative and executive professionals during the transition into the role
• Join an organization that values strong working relationships, mutual respect, and long-term employee contributions
• Competitive benefits package that may include health insurance, paid time off, retirement plan participation, and other company-sponsored programs