Executive Assistant to the CEO - Hybrid & Strategic Support

Association for Diagnostics & Laboratory Medicine; Washington (District of Columbia); Hybrid; USD 70,000 - 110,000; Full time

Job summary

The Association for Diagnostics & Laboratory Medicine (ADLM) seeks an Executive Assistant to provide high-level support to the CEO and senior leaders in a hybrid work environment. The role requires discretion, superb written and verbal communication, and the ability to manage multiple priorities.

You will coordinate complex calendars, prepare presentations, handle travel and expense processes, and support governance activities with board materials.

Qualifications

• 10+ years of experience supporting senior executives, preferably a CEO or similar role.
• Strong organizational and time management skills with the ability to manage competing priorities.
• Advanced proficiency in Microsoft Office, including Outlook, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• High level of discretion, judgment, and attention to detail.
• Ability to anticipate needs and work proactively.
• Familiarity with board-facing materials and executive-level presentations preferred.
• Experience in a nonprofit or association environment preferred.

Responsibilities

• Provide high-level administrative support to CEO and ADLM leaders in a one-on-one working relationship.
• Organize complex calendars and schedules; coordinate internal and external meetings.
• Prepare presentations, agendas, reports, and board materials; maintain templates.
• Draft and edit correspondence; support reports, briefings, and materials.
• Arrange domestic and international travel; prepare itineraries and expense reports.
• Serve as a key point of contact for internal staff and external stakeholders; maintain confidentiality.

Skills

Executive support experience

Organizational skills

MS Office proficiency

Written and verbal communication

Discretion and judgment

Anticipate needs

Board materials familiarity

Nonprofit/association experience

Tools

Microsoft Office

Job description

The Association for Diagnostics & Laboratory Medicine (ADLM) seeks an Executive Assistant to provide high-level support to the CEO and senior leaders in a hybrid work environment. The role requires discretion, superb written and verbal communication, and the ability to manage multiple priorities.

You will coordinate complex calendars, prepare presentations, handle travel and expense processes, and support governance activities with board materials.