Executive Assistant to CEO — Hybrid Schedule & Strategic Liaison

Adusa; Salisbury (NC); Hybrid; USD 63,000 - 95,000; Full time

Job summary

Ahold Delhaize USA, a leading U.S. division of a global grocery company, is seeking an Executive Assistant to the CEO to provide high-level administrative support.

You will manage the CEO's calendar, coordinate travel, prepare meetings, and ensure confidential handling of information. This hybrid role requires strong organization, discretion, and the ability to align with senior leadership priorities across internal and external stakeholders.

Qualifications

• 4+ years experience as an Executive Assistant or similar role supporting senior executives.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication, and high discretion.

Responsibilities

• Organize and manage the CEO's calendar and meetings.
• Coordinate travel itineraries and related logistics.
• Screen calls and emails; draft responses and maintain executive communications.
• Prepare materials for executive meetings and maintain confidential files.
• Support planning for internal and external events and meetings.

Skills

Organizational skills

Time management

Written & verbal communication

Discretion & confidentiality

Independent working

Education

HS diploma

Associate or Bachelor's degree preferred

Business-related field training

Tools

Microsoft Office Suite

OneDrive

Teams

Job description

Introduction

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Overview

The Executive Assistant to the CEO is a trusted partner who enables the CEO to perform at their best by anticipating needs, protecting time and wellbeing, and coordinating every detail with care and discretion. The role manages a complex calendar, travel, meeting preparation, communications, and sensitive logistics with sound judgment and a strong personal-service mindset. The Executive Assistant builds trusted relationships across the organization and with external partners to ensure the CEO's office operates safely, smoothly, and effectively.

Our flexible/hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days. Our core office locations include Salisbury, NC.

Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

Calendar & Meeting Management

• Own and actively manage the CEO's complex calendar, meetings, appointments, and travel schedule, applying disciplined prioritization to protect the CEO's time, decline low-value distractions, and balance business priorities with a sustainable pace.
• Protect recurring time for focused thinking at a useful point in the week and time for midday review to address urgent matters.
• Set clear expectations for advance material distribution relative to formal, team meetings while using judgment for 1:1 meetings and urgent matters.
• Support efficient meeting practices, including walking meetings when appropriate, and help participants focus discussions on decisions, priorities, and outcomes.
• Attend weekly stand-up meetings with the Executive & Strategic Operations (E&SO) team to review near- and longer-term priorities.

Communication & Correspondence

• Screen calls, emails, and other correspondence on behalf of the CEO.
• Draft and proofread email responses as needed, escalating to the Strategy and Communications teams when appropriate.
• Act as a liaison between the CEO and internal/external stakeholders to ensure timely and accurate communication.
• Understands CEO preferences for personalized communication to team members for moments that matter (i.e., performance recognition, birthdays, anniversaries) and acts on behalf of the CEO, as an extension of their brand.
• Creates documents and spreadsheets using Microsoft Office programs.

Request & Information Management

• Manage requests for the CEO's time and ensure agendas, presentations, decisions required, and relevant context are complete, concise, and available with sufficient lead time.
• Partner with the Chief of Staff office to support cross-functional projects, draft communications, coordinate follow-through, and streamline operations beyond core administrative responsibilities.
• Proactively follow up with meeting owners when materials are incomplete or late, and recommend rescheduling or an alternative approach when preparation standards cannot be met.
• Organize files, reports, and records in the CEO's preferred format and maintain ready access to current reference materials.
• Ensure timely submission and coordination of reports, approvals, and compliance documents.

Event & Logistics Coordination

• In partnership with E&SO, coordinate logistics and planning for USLT meetings, offsites, and other executive sessions, including providing support to international executives when they are stateside.
• Assist with general office management tasks (e.g., catering, executive kitchen, pool car scheduling) in collaboration with the administrative team.

Travel & Expense Management

• Plan end-to-end travel with a high level of care, including flights, reliable ground transportation, appropriate accommodations, meals, work needs, and contingency plans. Gather feedback from CEO during travels to ensure preferences and needs are met.
• Coordinate with Corporate Security on travel risk, transportation, and appropriate safety support, especially for higher-risk locations or public-facing activities.
• Prepare detailed itineraries, confirm critical arrangements in advance, monitor changes during travel, resolve issues quickly, and manage expense reporting.
• Additional job duties may be assigned as needed to meet the needs of the business such as special projects and programs.

Requirements

• HS diploma & Post Secondary Education in business-related field; equivalent training/certifications/experience considered; Associate or Bachelor's degree preferred.
• Proven experience (4+ years) as an Executive Assistant or similar role supporting senior executives.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., OneDrive, Teams).
• Ability to work independently and as part of a team in a dynamic environment.
• Ability to travel as needed to support executive team, events & meetings.
• Core Competencies
  • Proactive Anticipation: Operates two steps ahead by anticipating needs, solving problems, preparing materials, and clearing logistical roadblocks before the CEO needs to ask.
  • Judgment & Ownership: Makes sound decisions, follows through, and knows when to escalate.
  • Attention to Detail: Ensures accuracy in scheduling, travel, documentation, and communication.
  • Calm Problem-Solving: Anticipates challenges, prepares contingencies, and responds quickly and calmly when plans change.
  • Relationship Management: Builds trust, communicates expectations clearly, and maintains strong professional relationships.
  • Adaptability: Adjusts priorities while preserving the CEO's most important commitments and working needs.
  • Confidentiality & Integrity: Protects sensitive information and handles every interaction with tact and discretion.
  • High Emotional Intelligence: able to pick up on social dynamics intuitively, and interact comfortably with all level colleagues, from Board members to junior associates.

NC Salary Range: $63,440-$95,160

Actual compensation offered to a candidate may vary based on their unique qualifications and experience, internal equity, and market conditions. Final compensation decisions will be made in accordance with company policies and applicable laws.