Executive Assistant to the CEO & CMO

Nyctourism; New York (NY); On-site; USD 80,000 - 95,000; Full time

Job summary

NYC Tourism + Conventions is seeking an Executive Assistant to support the CEO and CMO. This role provides comprehensive administrative support, facilitating effective communication and project management. Ideal candidates will have experience in high-level executive assistance, strong organizational skills, and a proactive approach to problem-solving.

Benefits

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Disability insurance

Qualifications

• 3-5 years of experience supporting C-suite executives.
• Experience with Board members and high-level stakeholders is a plus.
• Proficiency in virtual meeting platforms and project management tools.

Responsibilities

• Manage complex calendars and prioritize key engagements.
• Prepare and organize documents for executive meetings.
• Assist with special projects and support executive marketing initiatives.

Skills

Organizational skills

Communication

Discretion

Problem-solving

Education

Associate's degree or higher in Business Administration

Tools

Microsoft Office Suite

Job description

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New York City Tourism + Conventions provided pay range

This range is provided by New York City Tourism + Conventions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $95,000.00/yr

About NYC Tourism + Conventions

New York City Tourism + Conventions is the official marketing, tourism and partnership organization for the City of New York, dedicated to maximizing travel and tourism opportunities throughout the five boroughs, building economic prosperity and spreading the positive image of New York City worldwide. NYCtourism.com is the official website of New York City reaching visitors when in their trip-planning stages and making sure they experience all that the City should offer during their trips. NYCtourism.com is also the home of key marketing programs including NYC Restaurant Week, Broadway Week and more.

Position Overview:

The Executive Assistant provides comprehensive, confidential support to the esteemed Chief Executive Officer (CEO) and Chief Marketing Officer (CMO) of New York City Tourism + Conventions, ensuring the seamless management of daily operations and strategic initiatives. This dynamic role includes a wide range of responsibilities, such as complex calendar coordination, meeting preparation, administrative oversight, communication management, board relations, and support for special projects. By efficiently managing critical tasks and streamlining operational details, the Executive Assistant enables the CEO and CMO to concentrate on driving the organization’s strategic goals and priorities.

Key Responsibilities:

Executive Support & Administrative Management

• Manage complex calendars, scheduling appointments, meetings, and travel while anticipating conflicts and prioritizing key engagements.
• Function as a primary point of contact for internal and external stakeholders, ensuring streamlined communication.
• Prepare and organize documents, presentations, and reports for executive meetings.
• Handle confidential information with discretion and professionalism.

Meeting Coordination & Follow-Up

• Plan, schedule, and facilitate executive meetings, including agenda preparation, talking points preparation, material distribution, and logistical support.
• Take detailed meeting notes, track action items, and follow up to ensure completion.
• Support Board of Directors meetings, including document preparation and logistical coordination.

Communication & Correspondence Management

• Screen and prioritize emails, calls, and requests, ensuring timely responses.
• Draft and edit internal and external communications on behalf of the CEO and CMO.
• Coordinate cross-functional communication to align organizational priorities.

Project & Event Support

• Assist with special projects, research, and initiatives that align with the organization’s strategic goals.
• Support executive-led marketing and tourism initiatives, ensuring smooth execution as needed.
• Coordinate C-suite events in conjunction with the Events Team, travel coordination, and high-profile engagements as needed.

Operational Excellence

• Identify opportunities to improve workflows, increasing efficiency across executive operations.
• Maintain accurate records, databases, and project tracking systems to support leadership decision-making.
• Provide general administrative support, including the completion of expense reports and vendor or visitor coordination.

Qualifications & Requirements

• Associate’s degree or higher in Business Administration, Communications, or a related field (or equivalent experience).
• 3-5 years of experience supporting C-suite executives, preferably in tourism, hospitality, destination marketing organizations (DMOs), or associations with greater than 150 employees.
• Experience working with Board members and high-level stakeholders is a plus.
• Experience with AI applications, analytics platforms, and data management systems is a plus.
• Exceptional organizational skills with the ability to multitask and prioritize competing deadlines.
• Strong written and verbal communication, capable of drafting professional correspondence and presentations.
• Discretion and confidentiality, managing sensitive information with integrity.
• Proficiency in Microsoft Office Suite, virtual meeting platforms, and project management tools.
• Problem-solving and adaptability, able to anticipate needs and proactively resolve issues.
• Interpersonal skills, fostering strong relationships with internal teams and external partners.
• Knowledge of New York City’s boroughs, tourism industry, and cultural landscape is a plus.

APPLY WITH:

• Resume

Applicants must be authorized to work in the U.S. We do not provide visa sponsorship currently.

Commitment to Diversity, Equality and Inclusion

NYC Tourism + Conventions is committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment based on race, color, nationality, gender, gender identity, sexual orientation, religion, disability, or age. We strongly encourage women, people of color, LGBTQIA+ individuals, veterans, and people with disabilities to apply.

If you require reasonable accommodations during the application process due to a disability, please contact [e-mail].

If you are a highly organized, proactive professional with a passion for NYC and executive-level operations, we’d love to hear from you!

EOE

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Travel Arrangements and Hospitality

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Disability insurance

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