Executive Assistant

Halcyon; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

Halcyon Tech, Inc. seeks a highly motivated Executive Assistant to support its senior leadership team. The role involves managing executive-level activities and ensuring efficient daily operations. Ideal candidates are detail-oriented professionals with experience in fast-paced startup environments, bringing exceptional organizational and communication skills to the table.

Benefits

Comprehensive healthcare benefits

401k plan with employer contribution

Flexible PTO policy

Parental leave

Generous equity offering

Qualifications

• Experience as an Executive Assistant or similar in a fast-paced environment.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-level administrative support to the CMO, including managing calendars.
• Coordinate travel arrangements and manage expense reports.
• Organize and prepare materials for executive meetings.

Skills

Organizational Skills

Communication Skills

Problem Solving

Proactive Approach

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Job description

What we do:
Halcyon is the industry’s first dedicated, adaptive security platform that combines multiple proprietary advanced prevention engines along with AI models focused specifically on stopping ransomware.

Who we are:
Halcyon was formed in 2021 by a team of cyber industry veterans after battling the scourge of ransomware (and advanced threats) for years at some of the largest global security vendors. Comprised of leaders from Cylance (now Blackberry), Accuvant (now Optiv), Fireye and ISS X-Force (now IBM), Halcyon is focused on building products and solutions for mid-market and enterprise customers.

As a remote-native, completely distributed global team, we recognize great talent can exist anywhere. We invite you to apply to a job you’re interested in and we'll work a plan to meet your needs.

Executive Assistant

The Role: Halcyon Tech, Inc. is seeking a highly motivated and organized Executive Assistant to support our senior leadership team. Reporting directly to the CMO, this role provides critical administrative and operational support across a wide range of business functions. The Executive Assistant will work closely with multiple departments, including marketing, sales, finance, and operations, to ensure seamless daily operations and effective management of executive-level activities.

This position is ideal for a detail-oriented professional who thrives in a fast-paced startup environment. The successful candidate will be proactive, adaptable, and capable of managing a dynamic workload with precision and efficiency.

Responsibilities:

• Executive Support: Provide high-level administrative support to the CMO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Calendar Management: Oversee the CMO’s schedule, including arranging meetings, appointments, and ensuring all commitments are efficiently managed.
• Travel Coordination: Arrange domestic and international travel for executives, including flight bookings, accommodations, and ground transportation.
• Expense Reporting: Compile and process expense reports for the CMO, ensuring accuracy and timely submission.
• Email Management: Sort and respond to emails on behalf of the CMO when necessary, ensuring important communications are handled promptly.
• Meeting Coordination: Organize and prepare materials for executive and team meetings, including drafting agendas, taking minutes, updating weekly update processes and following up on action items.
• Event Planning: Assist with event planning for marketing teams, including coordinating logistics for major industry events like BlackHat and RSA, and organizing team events.
• New Hire Onboarding: Provide support for the onboarding process of new hires, particularly for the marketing team, ensuring a smooth and welcoming transition.
• Project Management: Assist in the planning and execution of special projects, working cross-functionally with teams to ensure timely completion and alignment with company objectives.

Skills and Qualifications:

• Bachelor’s degree or equivalent experience in a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably within a fast-paced or startup environment.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Strong problem-solving skills, with a proactive approach to identifying and resolving issues.
• Ability to work independently and as part of a team, with a high degree of ownership and accountability.
• Discretion and integrity in handling confidential information.
• Flexibility and adaptability to changing priorities and business needs.
• Location: East Coast

Benefits: Halcyon Tech, Inc. offers the following benefits to eligible employees:

• Comprehensive healthcare (medical, dental, and vision) with premiums paid in full for employees and dependents
• 401k plan with a generous employer contribution
• Short and long-term disability coverage, basic life and AD&D insurance plans
• Medical and dependent care FSA options
• Flexible PTO policy
• Parental leave
• Generous equity offering

The Company reserves the right to modify or change these benefits programs at any time, with or without notice.

We Understand: At Halcyon, we believe it takes a diverse team of intelligent, passionate, and creative individuals to build the exceptional products we are known for. We value different perspectives and are proud to be an equal opportunity employer.

Halcyon offers the following benefits to eligible employees:

• Comprehensive healthcare (medical, dental, and vision) with premiums paid in full for employees and dependents.
• 401k plan with a generous employer contribution.
• Short and long-term disability coverage, basic life and AD&D insurance plans.
• Medical and dependent care FSA options.
• Flexible PTO policy.
• Parental leave.
• Generous equity offering.

The Company reserves the right to modify or change these benefits programs at any time, with or without notice.

Base Salary Range: $90,000-$120,000

In accordance with applicable state and federal laws, the range provided is Halcyon’s reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location. Base pay is one part of the total package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and equity in the Company.

We understand it takes a diverse team of highly intelligent, passionate, curious, and creative people to develop the exceptional product we are building. Our dynamic team has incredible perspectives to share, just as we know you do, and we take great pride in being an equal opportunity employer.

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