Elite Executive Assistant - Global Opportunity

Squared Away; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Squared Away is seeking a highly skilled and motivated Elite Executive Assistant to support senior executives efficiently. The role involves managing schedules, coordinating international travel, and ensuring smooth operations within a dynamic staffing team. Candidates must possess exceptional organizational skills, communication proficiency, and an ability to work autonomously in a demanding environment.

Qualifications

• Experience as an executive assistant supporting C-level executives.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain complex calendars for executives.
• Coordinate travel arrangements for high-profile clients.
• Liaise with stakeholders to ensure effective communication.

Skills

Proactivity

Detail-oriented

Communication

Organizational skills

Tools

Microsoft Office Suite

Project management tools

Job description

Elite Executive Assistant - Global Opportunity

Elite Executive Assistant - Global Opportunity

3 weeks ago Be among the first 25 applicants

What We're Looking For

Squared Away is seeking a highly skilled and motivated Elite Executive Assistant to join our dynamic team in the staffing and recruiting industry. As an integral part of our organization, you will provide exceptional support to senior executives, ensuring that their daily operations run smoothly and efficiently.

What We're Looking For

Squared Away is seeking a highly skilled and motivated Elite Executive Assistant to join our dynamic team in the staffing and recruiting industry. As an integral part of our organization, you will provide exceptional support to senior executives, ensuring that their daily operations run smoothly and efficiently.

This role presents a unique global opportunity, allowing you to work with top-tier clients and professionals across various markets. You will be tasked with managing complex schedules, coordinating international travel, and liaising with stakeholders to facilitate effective communication.

In this fast-paced environment, we are looking for someone who is proactive, detail-oriented, and able to anticipate the needs of our executives. Working closely with our clients, you will contribute to strategic initiatives and utilize your organizational skills to help drive business success. This position offers a chance to grow your career within a thriving company that values innovation and excellence. If you have a passion for providing outstanding support and are ready to take on new challenges, we invite you to apply for this exciting opportunity.

What You'll Be Doing

• Manage and maintain complex calendars for executives, ensuring efficient time management and prioritization of meetings
• Coordinate international and domestic travel arrangements, including flights, accommodations, and itineraries for high-profile clients
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear and effective communication
• Prepare and organize materials for meetings, including agendas, presentations, and reports, ensuring that executives are well-prepared
• Handle confidential information with discretion and maintain the highest level of confidentiality in all communications and transactions
• Assist in project management tasks by tracking deadlines, deliverables, and providing status updates to executives
• Conduct research and gather information on industry trends, competitors, and market opportunities to support executive decision-making
  
  
  

Requirements

What You'll Bring to the Table

• Proven experience as an executive assistant or in a similar role supporting C-level executives in a fast-paced environment
• Exceptional organizational and multitasking skills, with a keen attention to detail and the ability to prioritize tasks effectively
• Strong written and verbal communication skills, able to articulate ideas clearly and concisely in various contexts
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools
• Ability to work autonomously with limited supervision while also collaborating effectively with team members
• Previous experience in a global setting, with an understanding of cross-cultural communication and time zone management
• A proactive mindset with a problem-solving approach, demonstrating initiative and flexibility in handling unexpected challenges
• U.S.-based time zones (EST, CST, MST, PST); all states except New York
  
  
  

Benefits

Compensation

• Independent Contractor Split: Client payments are distributed with a 60/40 split, where 60% of the payments go directly to the assistant. This structure demonstrates our dedication to recognizing skill and commitment. Assistants have the flexibility to support as many client hours as they wish
  
  

Authentic, not Artificial

We're eager to get to know you and what you can bring to the table. While we support using AI to enhance our day-to-day, we kindly ask that you refrain from using it during the application process. We're excited about your unique skills and experiences, authentically and without AI in the mix.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  General Business

• Industries

  IT Services and IT Consulting

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