Executive Assistant to the CEO

Blue-Signal-Search; Phoenix (AZ); On-site; USD 80,000 - 120,000; Full time

Job summary

Blue Signal Search is seeking an Executive Assistant to the CEO in Phoenix, AZ. The ideal candidate has over 12 years of experience supporting senior executives and demonstrates proficiency in managing board-facing roles within dynamic environments.

This position involves curating the CEO's multi-time-zone agenda, orchestrating complex travel, and preparing for board meetings. The role requires a detail-oriented individual with a proactive mindset, supported by experience in productivity tools.

Qualifications

• 12+ years supporting senior executives, including direct CEO partnership.
• Proven experience in high-stakes executive environments.
• Strong communication skills and polished presence.

Responsibilities

• Curate and optimize the CEO's agenda.
• Orchestrate complex domestic and international travel.
• Drive board-meeting readiness and logistics.

Skills

Supporting senior executives

Board-facing experience

Detail obsession

Fluency with productivity tools

Proactive mindset

Tools

Outlook

Slack

Zoom

Job description

Executive Assistant To The CEO

A globally admired consumer?lifestyle brand is scaling its next chapter from its Phoenix executive hub. The incoming CEO needs a sharp, seasoned business partner who can craft rhythm, guard focus, and keep critical initiatives marching in tune. If you thrive on anticipation (not reaction) and love being the conductor behind a high-energy, creative enterprise, this is your stage.

Top-Three Impact Goals (first 90 days)

• Engineer a purpose-driven calendar. Design an intentional cadence that protects strategic blocks and reduces reactive noise.
• Earn trusted-gatekeeper status. Establish instant credibility with the board, ELT, and partner EAs while diplomatically managing access and information flow.
• Lock executive & board rhythms. Own weekly operating rituals, board-prep timelines, and material workflows so everything feels buttoned-upno last‑minute scrambles.

Compensation & Logistics

• Competitive base salary, commensurate with scope and prior board exposure.
• Work model: Primarily on-site with limited travel for key board meetings and off‑sites.
• Relocation support considered for exceptional talent.

Core Responsibilities

• Curate and optimize a multi‑time‑zone agenda that aligns priorities and shields the CEO's focus.
• Orchestrate complex domestic and international travel with proactive contingency playbooks.
• Drive board-meeting readinessown timelines, materials, and logistics so leadership walks in prepared.
• Produce polished executive communications, decks, and briefing docs that elevate brand voice.
• Act as "adult-in-the-room" gatekeeperconfidently saying no, setting boundaries, and filtering noise.
• Informally lead fellow EAs for major events, multi‑day off‑sites, and cross‑functional initiatives.

Ideal Profile

• 12+ years supporting senior executives, including direct CEO partnership within global, matrixed organizations.
• Proven board-facing experience and mastery of high‑stakes executive environments.
• Polished presence, detail obsession, and a proactive mindset that enforces boundaries with grace.
• Fluency with modern productivity stacks (Outlook, Slack, Zoom) and comfort steering other admins.
• Tenure at brand‑driven or large‑scale consumer companies highly valued.