Executive Assistant to the CEO

Norm Reeves Subaru Rockwall; Dallas (TX); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

None

Job summary

The CAR Group is seeking an Executive Assistant to the CEO who operates as a strategic partner in a high-trust, high-visibility role. You will own the CEO's calendar, filter inbound communications, maintain a master task list, handle travel, prepare meetings, and coordinate cross-functional work with the leadership team and vendors.

This role demands discretion, independence, and a proactive problem-solving mindset, with five to ten years of CEO-support experience in a professional office.

Qualifications

• Extremely professional and well spoken, representing the CEO and company.
• Independent and self-directed, requires minimal supervision.
• Driven with a growth mindset and ability to learn quickly.
• Logical under pressure with clear prioritization.
• Natural problem solver who brings solutions, not just flags issues.
• Discreet with confidential information at all times.
• 5–10 years of experience directly supporting a CEO or C-level executive.
• Comfortable in a five-day in-office schedule.

Responsibilities

• Full, delegated control over the CEO's calendar aligned with priorities.
• Manage all inbound communication and filter messages for CEO attention.
• Maintain a single master task list to track commitments.
• Coordinate travel logistics from start to finish.
• Gather and present key operational and financial data for decision-making.
• Prepare meetings and follow-up, including shadowing when needed.
• Foster cross-functional communication among executive, ops, and vendors.
• Manage projects handed off by the CEO to completion.
• Support CEO's office workflow and optimize daily processes.
• Maintain Asana boards and utilize CRM effectively.
• Evaluate AI and automation tools with Legal and IT teams.
• Provide personal support including calendar and occasional family logistics.

Skills

Executive support

Calendar management

Email management

Project management

AI & automation tools

Discretion

Confidential information handling

Tools

Asana

CRM

Job description

The CAR Group is looking for an Executive Assistant to the CEO who operates less like a traditional assistant and more like a strategic partner. This is a high-trust, high-visibility role sitting at the center of how our CEO manages time, information, and decision-making across the enterprise.

We've built this search differently. The person we're looking for isn't just organized and capable, they're exceptionally poised, sharp in a room, and comfortable operating independently at the highest level. If you thrive on autonomy, love solving problems before anyone has to ask, and can stay level-headed no matter what the day throws at you, this role was built for you.

What You'll Own

• Full, delegated control over the CEO's calendar, ensuring every week reflects his true priorities and goals
• All inbound communication, filtering and managing the CEO's inbox so the right things get his attention at the right time
• A single, trusted master task list that keeps every commitment visible and on track
• Travel logistics from start to finish, handled to a standard where the CEO only has to show up
• Key operational and financial data, gathered and presented in a clear, pre-scheduled format to support the CEO's decision-making
• Meeting prep and follow-up, including attending or shadowing meetings on the CEO's behalf and summarizing what matters
• Cross-functional communication between the executive team, operational managers, and outside vendors
• Project management for initiatives the CEO hands off, seeing them through to completion
• The CEO's office environment and workflow, so he can move through his day without friction or surprise
• Clean, well maintained Asana project boards, driving smart use of the CRM to track projects, tasks, and travel logistics
• Evaluation and integration of AI and automation tools alongside the Legal and IT teams to keep the EA/CEO partnership running efficiently
• Personal support and coordination for the CEO, including his personal calendar, occasional family and household logistics, and liaising with outside contacts like YPO members on his behalf

Who You Are

• Extremely professional and well spoken, someone who represents the CEO and the company well in every interaction
• Highly independent and self-directed, you don't need to be managed to perform at a high level
• Driven and motivated, with a genuine appetite for learning and growth
• Logical rather than emotional under pressure, you keep a clear head when priorities shift or things don't go to plan
• Skilled at juggling many moving pieces at once and pivoting quickly without losing quality or composure
• A natural problem solver who brings solutions to the table, not just flags issues
• Discreet, with sound judgment and the ability to handle sensitive and confidential information at all times
• 5-10 years of experience directly supporting a CEO or other C-level executive
• Comfortable working in office five days a week

Work Environment

This is a quiet, focused, and professional office setting. The team is small, senior, and highly task-oriented. This role is best suited for a candidate who is self-motivated, values autonomy, and does not require a highly collaborative or social office environment to thrive.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.