Executive Assistant to the CEO

Unclassified; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Unclassified in Brooklyn, NY is seeking a proactive Executive Assistant to support the CEO. This fast-paced role requires keeping projects moving, staying one step ahead, and serving as a trusted right hand while managing busy initiatives and executive communications.

You will oversee a variety of responsibilities including inbox and calendar management, project coordination with internal teams and external partners, client proposals, and day-to-day operations of the CEO's office in a positive,

Qualifications

• Previous executive assistant experience.
• Strong organizational skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the CEO's inbox, calendar, and daily priorities.
• Oversee internal projects and ensure deadlines are met.
• Prepare and coordinate client proposals and presentations.
• Organize documents, meetings, and company communications, supporting day-to-day operations.

Skills

Organizational skills

Project management

Written & verbal communication

Proactive problem solving

Job description

Executive Assistant to the CEO | Brooklyn, NY $60,000 80,000

A growing company is looking for a proactive, highly organized Executive Assistant to support the CEO. This is a fast-paced role for someone who enjoys keeping projects moving, staying one step ahead, and serving as a trusted right hand. You'll oversee a variety of initiatives, manage executive communications, and help ensure the day-to-day operations of the CEO's office run smoothly in a positive, collaborative work environment with room to grow alongside the business.

Key Responsibilities

Executive Support

• Manage the CEO's inbox, calendar, and daily priorities
• Keep communications organized and ensure timely follow-up
• Anticipate needs and proactively handle administrative tasks

Project Management

• Oversee a variety of internal projects and ensure deadlines are met
• Coordinate with internal teams and external partners to keep initiatives moving forward
• Track action items and provide regular updates to the CEO

Client & Proposal Management

• Prepare and coordinate client proposals and presentations
• Communicate with clients professionally and maintain strong relationships
• Follow up on outstanding items and ensure a seamless client experience

Operations & Administration

• Organize documents, meetings, and company communications
• Maintain organized systems and records
• Support the CEO with day-to-day operational and administrative responsibilities

Qualifications

• Previous executive assistant or administrative experience
• Strong organizational and project management skills
• Excellent written and verbal communication
• Highly proactive with the ability to anticipate needs and solve problems independently
• Professional, positive, and friendly demeanor
• Ability to manage multiple priorities in a fast-paced environment