Executive Assistant to the CEO

Insurtech Israel News; Los Angeles (CA); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k)

PTO

Hybrid schedule: on-site + remote

Job summary

Edikted is seeking a Personal Assistant to the Chief Fashion Officer to act as a trusted strategic partner, ensuring seamless operation at the highest level in a fast-paced fashion environment. You will manage calendars, coordinate travel, prepare briefing materials, and maintain confidentiality while supporting multiple departments.

The role emphasizes proactive problem solving, organization, and collaboration with design, merchandising, production, and marketing teams in a dynamic global brand.

Qualifications

• 3+ years of experience supporting a senior executive, preferably within fashion, retail, luxury, beauty, or consumer brands.
• Experience supporting C-level or executive leadership strongly preferred.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities in an extremely fast-paced environment.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Google Workspace, Microsoft Office, and presentation software.

Responsibilities

• Manage and maintain the Chief Fashion Officer's complex calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel, including flights, hotels, transportation, visas, itineraries, and expense reporting.
• Prepare daily schedules, briefing documents, meeting agendas, and presentation materials.
• Screen and prioritize emails, requests, and communications while maintaining strict confidentiality.
• Anticipate needs before they arise and proactively solve problems.
• Coordinate product reviews, fittings, trend meetings, and design presentations.
• Organize samples, look books, mood boards, and seasonal product materials.
• Track deadlines for seasonal milestones, market appointments, photo shoots, and vendor meetings.
• Assist with preparation for buying trips, fashion weeks, and international travel.
• Ensure samples and collections are organized and delivered on schedule.
• Track multiple ongoing projects across Design, Merchandising, Production, Marketing, and Product Development.
• Follow up with cross-functional partners to ensure deliverables remain on schedule.
• Maintain project trackers, action items, and meeting recaps.
• Support special projects and business initiatives led by the Chief Fashion Officer.
• Process invoices, purchase orders, expenses, and departmental administrative requests.
• Coordinate team meetings, leadership off-sites, and department events.
• Prepare presentations, reports, and executive documents.
• Organize digital files, contracts, and confidential records.
• Serve as a liaison between internal departments and external partners.
• Build strong working relationships across all levels of the organization.
• Represent the Chief Fashion Officer with professionalism and discretion.
• Communicate effectively with vendors, agencies, executives, and international partners.

Job description

About Edikted

Edikted is a fast-growing global fashion brand built for the next generation of trendsetters. We move at the speed of culture, translating emerging trends into must-have fashion through creativity, innovation, and an unwavering obsession with our customer. Our team thrives in a fast-paced, entrepreneurial environment where collaboration, agility, and great taste drive everything we do.

About Edikted

Edikted is a fast-growing global fashion brand built for the next generation of trendsetters. We move at the speed of culture, translating emerging trends into must-have fashion through creativity, innovation, and an unwavering obsession with our customer. Our team thrives in a fast-paced, entrepreneurial environment where collaboration, agility, and great taste drive everything we do.

Position Overview

The Personal Assistant to the Chief Fashion Officer serves as a trusted strategic partner, ensuring the Chief Fashion Officer can operate at the highest level of effectiveness. This role goes far beyond calendar management; it requires exceptional organization, discretion, anticipation, and the ability to seamlessly manage competing priorities in an incredibly fast-paced fashion environment.

You will serve as the gatekeeper, coordinator, and right hand to the Chief Fashion Officer, supporting daily operations, cross-functional communication, travel, meetings, sample management, and special projects. The ideal candidate is proactive, resourceful, highly organized, and passionate about fashion.

Key Responsibilities

Executive Support

• Manage and maintain the Chief Fashion Officer's complex calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel, including flights, hotels, transportation, visas, itineraries, and expense reporting.
• Prepare daily schedules, briefing documents, meeting agendas, and presentation materials.
• Screen and prioritize emails, requests, and communications while maintaining strict confidentiality.
• Anticipate needs before they arise and proactively solve problems.

Fashion & Creative Operations

• Coordinate product reviews, fittings, trend meetings, and design presentations.
• Organize samples, look books, mood boards, and seasonal product materials.
• Track deadlines for seasonal milestones, market appointments, photo shoots, and vendor meetings.
• Assist with preparation for buying trips, fashion weeks, and international travel.
• Ensure samples and collections are organized and delivered on schedule.

Project Coordination

• Track multiple ongoing projects across Design, Merchandising, Production, Marketing, and Product Development.
• Follow up with cross-functional partners to ensure deliverables remain on schedule.
• Maintain project trackers, action items, and meeting recaps.
• Support special projects and business initiatives led by the Chief Fashion Officer.

Administrative Excellence

• Process invoices, purchase orders, expenses, and departmental administrative requests.
• Coordinate team meetings, leadership off-sites, and department events.
• Prepare presentations, reports, and executive documents.
• Organize digital files, contracts, and confidential records.
• Serve as a liaison between internal departments and external partners.

Relationship Management

• Build strong working relationships across all levels of the organization.
• Represent the Chief Fashion Officer with professionalism and discretion.
• Communicate effectively with vendors, agencies, executives, and international partners.

Qualifications

• 3+ years of experience supporting a senior executive, preferably within fashion, retail, luxury, beauty, or consumer brands.
• Experience supporting C-level or executive leadership strongly preferred.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities in an extremely fast-paced environment.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Google Workspace, Microsoft Office, and presentation software.

Benefits Include

• Health, Dental, and Vision insurance, plus 401(k)
• Paid Time Off (PTO)
• Hybrid schedule: Monday-Thursday on-site at our Arts District HQ, Fridays remote
• Employee discount
• Salary range: $90,000-100,000