Sr. Executive Assistant

Codexis; Redwood City (CA); On-site; USD 110,000 - 180,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401k with Company Match

Company Equity

Generous Paid Time Off and Holidays

Employee Stock Purchase Program

Onsite Gym Facilities

Parental Leave

Wellness Programs

Job summary

Codexis seeks a Senior Executive Assistant to support the CEO and select executive leadership in Redwood City. You will manage complex calendars, prepare materials, and coordinate Board activities in a highly collaborative environment.

The role requires independence, strategic judgment, and the ability to handle confidential information with discretion. You will partner across functions to drive key initiatives and maintain smooth day-to-day operations.

Qualifications

• 7+ years of executive-level assistant experience supporting the CEO.
• Experience coordinating Board of Directors activities and governance processes.
• Ability to manage multiple priorities with discretion and high attention to detail.

Responsibilities

• Provide proactive executive support to the CEO and select ELT members, managing calendars, priorities, communications, and logistics.
• Coordinate Board and committee activities, including meeting scheduling, materials, and governance processes.
• Anticipate business needs, propose practical solutions, and drive timely resolution.
• Partner with executives on planning, meeting prep, follow-ups, and execution of key priorities.
• Coordinate executive leadership meetings, board meetings, employee meetings, offsites, and company events.
• Develop and manage presentations, reports, and confidential materials.
• Build cross-functional relationships and serve as a trusted coordinator among executives, employees, board members, and external stakeholders.
• Drive process improvements to increase efficiency; collaborate with administrative peers for seamless support.
• Assist with travel, expense, purchasing, meeting logistics, visitor support, and workplace activities.
• Maintain confidentiality, professionalism, and sound business judgment.

Skills

Executive Assistant

Board coordination

Calendar management

Communication skills

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Copilot

Teams

Job description

Description

The Senior Executive Assistant serves as a trusted partner to the Chief Executive Officer and select members of the executive leadership team, helping maximize leadership effectiveness and organizational execution. This role combines executive support, Board administration, project coordination, and operational support in a dynamic and highly collaborative environment.

The successful candidate brings experience supporting the Office of the CEO and Board of Directors activities, while operating with a high degree of independence, judgment, discretion, and accountability. They proactively anticipate needs, solve problems, build strong relationships across the organization, and create clarity amid competing priorities.

This individual thrives in environments that require agility, adaptability, and collaboration. They are equally comfortable coordinating complex executive and Board activities, improving processes, managing special projects, and supporting the day-to-day operations that help the organization run effectively.

Success in this role requires a proactive, team-first mindset and a commitment to delivering exceptional service to all employees, visitors, and external stakeholders.

Responsibilities

• Provide proactive executive support to the CEO and select Executive Leadership Team members, managing complex calendars, priorities, communications, and logistics.
• Coordinate Board of Directors and committee activities, including meeting scheduling, preparation and distribution of materials, director communications, and governance-related processes.
• Anticipate business needs and identify potential issues before they become problems, proposing practical solutions and driving timely resolution.
• Partner closely with executives to support planning, meeting preparation, follow-up actions, and successful execution of key priorities.
• Coordinate executive leadership meetings, Board meetings, employee meetings, offsites, and other companywide events, where support is needed.
• Develop, prepare, and manage presentations, reports, correspondence, and other confidential business materials.
• Build effective relationships across functions and serve as a trusted point of coordination among executives, employees, Board members, and external stakeholders.
• Drive administrative excellence through continuous improvement of processes, tools, and ways of working that increase efficiency and effectiveness.
• Collaborate closely with fellow administrative professionals to create a seamless support model across the organization.
• Assist with travel, expense & purchasing management, meeting logistics, visitor support, and workplace activities as needed.
• Maintain the highest standards of confidentiality, professionalism, and business judgment.

Requirements

• 7+ years of progressively responsible Executive Assistant experience supporting the Office of the Chief Executive Officer.
• Experience supporting Board of Directors activities, including meeting coordination, Board materials, executive communications, and governance-related processes.
• Demonstrated ability to independently manage multiple complex priorities while maintaining exceptional attention to detail and follow-through.
• Proven ability to anticipate needs, solve problems, and exercise sound judgment in situations requiring discretion and confidentiality.
• Excellent verbal and written communication skills with the ability to build trusted relationships across all levels of an organization.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Copilot and Teams.
• Demonstrated ability to navigate ambiguity, adapt quickly to changing priorities, and remain focused on outcomes.

Join Us!

• Medical, Dental and Vision Insurance
• Basic Life, AD&D, Short- and Long-Term Disability Insurance
• 401k with Company Match up to 4%
• Company Equity
• Generous Paid Time Off including 18 Company Holidays (with a summer and winter shutdown), Vacation, and Wellness Time
• Annual Lifestyle Account for reimbursement of fitness programs, equipment and more
• Employee Stock Purchase Program (ESPP)
• Flexible Spending Accounts (Commuter/Parking, Dependent Care & Healthcare)
• Student Debt Program (Company Contribution to Loans)
• Mental Health Wellness Program
• Subsidized onsite lunch program
• Onsite Gym Facilities
• Paid Parental Leave

And More!