Executive Assistant

AppleOne Employment Services; Shreveport (LA); On-site; USD 63,039,000 - 68,770,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking a polished Executive Assistant to support the President and senior leadership in Shreveport, LA. This temp-to-hire role offers high visibility, direct interaction with executives, and a chance to shape strategic communications and schedules.

Responsibilities include managing calendars, coordinating travel, preparing board materials, and drafting executive communications. Requires 2–4 years of related experience and strong MS Office proficiency.

Qualifications

• Provide high-level administrative and strategic support to the President and senior leadership.
• Manage executive calendars, meeting coordination, board support, travel logistics, and confidential communications.
• Coordinate special projects, track deadlines, and ensure timely follow-up on action items.
• Prepare polished executive-level documents, presentations, reports, and correspondence.
• 2 to 4 years of experience as an Executive Assistant or in a senior-level admin role.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams/Zoom/Slack).
• Excellent written and verbal communication with strong editing and proofreading abilities.
• Exceptional organization, time management, prioritization, and attention to detail.
• Ability to handle confidential information with integrity and discretion.

Responsibilities

• Manage complex executive calendars, schedule meetings, and resolve conflicts.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate domestic and international travel, including itineraries and expense reconciliation.
• Support executive, board, and leadership meetings with agendas, materials, and minutes.
• Draft and proofread executive communications, reports, and presentations.
• Coordinate special projects and onboarding or training coordination across departments.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Zoom

Slack

Google Calendar

Job description

We are seeking a polished and proactive Executive Assistant to provide high-level support to the President and senior leadership in Shreveport, LA. This temp-to-hire opportunity is ideal for an experienced administrative professional who thrives in a fast-paced executive environment and enjoys being a trusted partner to leadership.

The Executive Assistant will play a key role in keeping executive priorities, communications, meetings, travel, and special projects organized and moving forward. This position offers strong visibility across the organization, daily interaction with senior leaders, and the opportunity to contribute to a professional, collaborative, and service-focused workplace. Candidates who enjoy supporting strategic decision-making, building positive relationships, and creating structure in a busy environment will find this role highly rewarding.

Key Responsibilities

• Manage complex executive calendars, schedule meetings, prioritize commitments, and resolve scheduling conflicts.
• Serve as a professional point of contact for internal and external stakeholders, including managing calls, emails, correspondence, and inquiries.
• Coordinate domestic and international travel, including flights, lodging, transportation, visas, itineraries, travel briefings, and expense reconciliation.
• Support executive, board, and leadership meetings by preparing agendas, presentations, reports, board materials, minutes, and follow-up items.
• Draft, edit, and proofread executive communications, reports, talking points, presentations, and internal correspondence.
• Coordinate special projects, track action items, maintain records, support onboarding or training coordination, and assist with administrative needs across departments.

Compensation and Benefits

• Pay: $22.00 to $24.00 per hour.
• Schedule: Monday through Friday.
• Job Type: Temp-to-hire.
• Location: Shreveport, LA.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Provide high-level administrative and strategic support to the President and senior leadership.
• Manage executive calendars, meeting coordination, board support, travel logistics, and confidential communications.
• Coordinate special projects, track deadlines, and ensure timely follow-up on action items.
• Prepare polished executive-level documents, presentations, reports, and correspondence.
• 2 to 4 years of experience as an Executive Assistant or in a senior-level administrative support role.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook or Google Calendar.
• Familiarity with collaboration tools such as Microsoft Teams, Zoom, or Slack.
• Excellent written and verbal communication skills, with strong editing and proofreading abilities.
• Exceptional organization, time management, prioritization, and attention to detail.
• Proven ability to handle confidential and sensitive information with integrity and discretion.
• Strong problem-solving skills with the ability to anticipate executive needs and adapt to changing priorities.
• Professional demeanor, executive presence, sound judgment, and a service-oriented approach.
• Ability to work independently in a fast-paced environment while maintaining accuracy and composure.
• Flexibility to work occasional evenings or weekends and travel as needed.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.