Executive Personal Assistant

AppleOne Employment Services; Center Square (PA); On-site; USD 85,000 - 125,000; Full time

Job summary

AppleOne Employment Services in Blue Bell, PA seeks a proactive Senior Executive & Personal Assistant to support the Company Owner both professionally and personally. The role requires tech-savvy, resourceful individuals who thrive beyond a typical 9-to-5.

You will manage calendars, coordinate travel, and use AI tools to improve efficiency while coordinating with leadership, employees, and partners. Flexibility to work evenings/weekends is essential.

Qualifications

• Requires 5–7 years experience supporting a CEO, founder, business owner, or high-net-worth individual.
• Proficient with AI tools (ChatGPT, Copilot, Gemini) and automation platforms like Zapier or Make.
• Flexible availability including evenings and weekends; valid driver’s license and reliable transportation.

Responsibilities

• Manage professional and personal calendars, meetings, appointments, reservations, and travel.
• Anticipate needs, stay several steps ahead, and handle urgent or unexpected requests independently.
• Coordinate household vendors, deliveries, vehicle maintenance, personal purchases, and special events.
• Prioritize email, calls, and correspondence and liaise to leadership, employees, and partners.
• Use AI tools and automation platforms to streamline workflows and improve daily efficiency.
• Support social media accounts, digital organization, and additional duties as assigned.

Skills

Calendar management

AI tools

Microsoft 365

Driver's license

Travel coordination

Communication

Tools

Zapier

Make

Job description

Join a fast-paced, multi-business organization in Blue Bell, PA! We're looking for a proactive Senior Executive & Personal Assistant to serve as the Company Owner's right hand by managing both his professional and personal priorities. This is a great opportunity for someone who is tech-savvy, resourceful, and thrives in a role that goes well beyond a typical 9-to-5.

Job Responsibilities:

- Manage professional and personal calendars, meetings, appointments, reservations, and travel.

- Anticipate needs, stay several steps ahead, and handle urgent or unexpected requests independently.

- Coordinate household vendors, deliveries, vehicle maintenance, personal purchases, and special events.

- Prioritize email, calls, and correspondence and serve as liaison to leadership, employees, and partners.

- Use AI tools and automation platforms to streamline workflows and improve daily efficiency.

- Support social media accounts, digital organization, and additional duties as assigned.

• 5 to 7
  years of experience supporting a CEO, founder, business owner, or
  high-net-worth individual.

• Strong
  working knowledge of Microsoft 365, AI tools (ChatGPT, Copilot, Gemini),
  and automation platforms like Zapier or Make.

• Flexible
  availability including evenings and weekends, plus a valid driver's
  license and reliable transportation.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.