Executive Assistant to the CEO

veyra; Austin (TX); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision

STD & LTD insurance

PTO and 8 company-paid holidays

401k with 4% match

Annual Incentive Plan

Job summary

Veyra is seeking an Executive Assistant to the CEO who can bring structure, momentum, and exceptional judgment to the center of our executive operations.

You will partner with the CEO and the executive leadership team to coordinate high-impact initiatives, manage competing priorities, and strengthen communication across leadership. The role requires proactivity, discretion, and strong operational acumen.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Five or more years of experience supporting senior executives, preferably at the C-suite level.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Demonstrated ability to manage multiple priorities and deadlines with minimal supervision.
• Experience handling confidential information and exercising sound discretion.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Provide strategic executive support to the CEO and leadership team.
• Manage the CEO’s calendar, travel, speaking engagements, and priorities.
• Prepare materials, agendas, briefing documents, and follow-up items.
• Screen and prioritize emails, calls, and meeting requests.
• Coordinate leadership meetings, off-site events, and executive travel.

Skills

Executive support

Organizational skills

Communication

MS 365 proficiency

Problem-solving

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Help Drive the Priorities Behind a Growing Organization

Veyra (formerly Integrated Water Services) is seeking an accomplished Executive Assistant to the CEO who can bring structure, momentum, and exceptional judgment to the center of our executive operations.

This is more than a traditional administrative role. You will serve as a trusted business partner to the CEO, helping manage competing priorities, coordinate high-impact initiatives, and strengthen communication across the executive leadership team. The ideal candidate is highly organized, proactive, technology savvy, and skilled at anticipating needs before they arise.

If you thrive in a fast-paced environment, handle sensitive information with discretion, and enjoy helping senior leaders operate at their best, this could be an excellent next step in your career.

What You’ll Do

Provide Strategic Executive Support

• Manage the CEO’s complex calendar, including meetings, travel, speaking engagements, and strategic priorities.
• Prepare meeting materials, presentations, agendas, briefing documents, and follow-up action items.
• Screen and prioritize emails, calls, meeting requests, and other communications.
• Serve as a key liaison between the CEO and internal and external stakeholders, including representatives of Veyra’s private equity ownership.
• Track important initiatives, deadlines, and deliverables to support timely execution.
• Assist with preparation for board, executive, investor, and other strategic meetings.
• Handle confidential and sensitive information with the highest level of discretion.

Support the Executive Leadership Team

• Provide administrative support to other executives as business needs require.
• Coordinate leadership meetings, off-site events, and special programs.
• Assist with executive travel, expense reporting, and scheduling.
• Help strengthen collaboration and communication among executive leaders.

Coordinate Projects and Operations

• Lead special projects and strategic initiatives on behalf of the CEO and executive team.
• Coordinate logistics for leadership meetings, company events, and organizational communications.
• Help maintain well-organized and fully stocked office meeting rooms and break rooms.
• Maintain accurate records, files, and executive documentation.
• Monitor action items and follow through with multiple stakeholders to ensure completion.
• Identify opportunities to improve administrative processes and operating efficiency.

Strengthen Communication and Relationships

• Draft, edit, and proofread executive correspondence, presentations, and reports.
• Build strong relationships with employees, customers, board members, and external partners.
• Represent the CEO’s office with professionalism, discretion, and sound judgment.
• Facilitate communication and alignment across leadership teams.

Requirements

What You’ll Bring

Required Qualifications

• Bachelor’s degree or equivalent professional experience.
• Five or more years of experience supporting senior executives, preferably at the C-suite level.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Demonstrated ability to manage multiple priorities and deadlines with minimal supervision.
• Experience handling confidential information and exercising sound discretion.
• Strong problem-solving skills and attention to detail.

Preferred Qualifications

• Experience supporting a CEO or executive leadership team within a growing organization.
• Experience coordinating board meetings and executive-level events.
• Project management experience.
• Familiarity with HR, finance, and business operations.
• An interest in using new and emerging AI tools to improve team productivity.

What Will Help You Succeed

You will be positioned for success if you bring:

• Executive presence and professionalism.
• Strategic thinking and business acumen.
• Integrity and an unwavering commitment to confidentiality.
• Initiative and proactive problem-solving.
• Strong relationship-building and influencing skills.
• Adaptability and resilience.
• Sound decision-making and judgment.
• Exceptional attention to detail and follow-through.

What Success Looks Like

In this role, you will create meaningful leverage for the CEO and executive team by maintaining organized schedules, delivering exceptional service to stakeholders, and ensuring high-priority initiatives move forward accurately and on time. You will anticipate challenges, remove barriers, and help the leadership team remain aligned and focused.

Reporting Relationship

This position reports directly to the Chief Executive Officer and provides additional support to members of Veyra’s executive leadership team as assigned.

Veyra offers:

• Competitive salary and benefits including:
  • Medical, Dental, Vision, STD, LTD
  • PTO and 8 company-paid holidays
  • 401k with a 4% match
  • An Annual Incentive Plan

Salary range*: $85,000-$95,000

*The provided base salary range is used nationally. The rate offered is compliant with federal/local regulations and may vary by experience, certification/education, market conditions, location, etc.

Equal Opportunity Employer

Veyra is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.