Executive Assistant

Veytec Inc; Orlando (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

Veytec, an Orlando-based provider of networking solutions, seeks an Executive Assistant to support the President directly. This role is primarily in person at our Orlando office and requires a proactive, detail-oriented professional who can handle confidential matters with discretion.

You will manage a busy calendar, draft correspondence, coordinate travel, and collaborate with the marketing team on events and outbound communications.

Qualifications

• Bachelor’s degree required.
• Minimum 5 years in a business operations related role (e.g., Business Analyst, Project Manager, Controller).
• Strong organizational and multitasking abilities with attention to detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to handle confidential information with discretion and work independently.

Responsibilities

• Manage an extremely active calendar for the President and prepare confidential correspondence.
• Support priority setting and time management for the President and organization.
• Oversee daily management of the President's calendar, emails, and communications.
• Coordinate travel logistics and vendor interactions as needed.
• Assist with company marketing initiatives including events and outbound communications.

Skills

Strong written and verbalCommunication

Organizational skills

Discretion

Independent work

Team player

Customer service mindset

Education

Bachelor's Degree

Tools

Microsoft Office (Word/Excel/PowerPoint/Outlook)

Exchange/365

Webex

Microsoft Teams

Job description

Veytec is a leading provider of networking solutions to businesses as well as state and local governments. Veytec provides comprehensive security, collaboration, networking, storage and data center solutions which optimize the way clients communicate and conduct business. We partner with industry leaders to offer the most advanced solutions available coupled with superior customer service and engineering. A multiple-time Cisco Partner of the Year, Veytec has over 40 years of expertise in helping organizations throughout the state and the Southeast US solve their most complex challenges. We are a current partner with several vendors and some specializations include: Cisco Advanced Enterprise Networks; Cisco Advanced Data Center; Cisco Advanced Network Security; Cisco Advanced Collaboration; Cisco Advanced Customer Experience; NetApp Gold Partner.

This position is expected to be primarily performed at our Orlando office. Our staff are all located in Central Florida and we support clients throughout the state both in Commercial and SLED organizations. At Veytec, we rely heavily on our company’s culture of teamwork and putting our customers’ needs first.

Find out more: www.veytec.com

Job Description:

The Executive Assistant reports directly to the company President. This person must be proactive, detail oriented and enjoy working in an entrepreneurial environment.

We are looking for a teammate who is able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The best candidates should be confident working independently on tasks, from conception to completion. He or She also needs to have advanced skills with common Microsoft Office applications (Word, Exchange/365, Excel, PowerPoint) and an understanding of common messaging applications such as Webex or Microsoft Teams. This position is primarily in person, at our Orlando office.

Job Role:

• Completes a broad variety of administrative tasks for the President including managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential.
• On a daily basis, assist the President in evaluating and setting priorities for himself and the organization.
• The Executive Assistant will be responsible for the daily management, supervision, organization, and communication of the President's business and personal calendar, emails and correspondence, project management, and other business and personal tasks as needed.
• Manages daily inflow and outflow of correspondence via email, including Outlook, and hardcopy correspondence including phone and letters Reviews and responds to emails/correspondence in a timely and professional manner on behalf of the President Escalates high-urgency messages and executes on necessary responses.
• Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the President's time and office.
• Keep the President well informed of upcoming commitments and responsibilities, following up appropriately; makes live changes to plans and schedules as demands require.
• Proactive identification of issues that could impact the successful execution of the President's commitments.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Coordinate business travel, logistics and anticipate points of friction while providing potential solutions.
• Develop a working understanding of the Company's business model, and at times work directly with vendor sales members, internal staff and other parties on behalf of the company President.
• Develop to play a key role in company marketing initiatives including event planning and execution, outbound communication and coordination with our marketing team.

Job Requirements:

• This position requires a 4-year Bachelor’s Degree
• At least 5 years of experience in a business operations related position such as: Business Analyst; Project Manager; Controller
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Extraordinarily strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners, and customers.
• Expert-level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat.