Executive Assistant

AAA United States Inc; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

An international aerospace company in Miami, Florida is seeking an Executive Assistant to provide high-level administrative support to executives. Responsibilities include managing schedules, travel logistics, and handling confidential information. The ideal candidate will demonstrate strong organizational abilities, effective communication skills, and an aptitude for multitasking in a dynamic environment. This opportunity offers involvement in strategic projects and interaction with key stakeholders within the aerospace sector.

Qualifications

• Proven experience in providing administrative support to executives or senior management.
• Ability to manage multiple priorities and handle confidential information responsibly.
• Strong organizational and communication skills.

Responsibilities

• Provide high-level administrative support to executives or senior management.
• Manage end-to-end travel logistics and financial administration.
• Lead planning and execution of industry events and projects.

Skills

Administrative support

Scheduling and planning

Confidential information handling

Stakeholder management

Job description

About the Company

We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to ensure that our solutions meet their needs and exceed their expectations. Our team members are motivated individuals that do remarkable things every day!

Position Summary

AAA United States, Inc. has partnered with a company in Miami, Florida that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader.

The Executive Assistant provides high-level administrative support to executives or senior management. This role ensures efficient operation of the executive office by managing schedules, preparing reports, coordinating meetings, and handling confidential information.

Essential Functions

• Executive Support & Strategic Partnership (30%): Support the manager in daily business including confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.
• Logistics, Travel & Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders.
• Event & Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.
• Stakeholder Coordination & Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.