Executive Assistant to Tax Leaders — In-Office Support

Enterprise Products; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Enterprise Products in Houston, TX seeks an Executive Administrative Support professional to provide comprehensive administrative assistance to the Tax SVP and senior management. Responsibilities include calendar management, document editing, travel coordination, expense reporting, and meeting logistics.

Ideal candidates bring 5 years of executive‑level administrative experience, strong confidentiality, and superb written and verbal communication.

Qualifications

• High school degree or equivalent.
• 5 years experience in an administrative support role, preferably at an executive level.
• Proficient with Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Professional attitude and demeanor.
• Exercise absolute confidentiality and discretion.
• Excellent written and verbal communication.
• Rigorous attention to detail.
• Willing to take initiative; self-starter.
• Willing to ask questions and make suggestions for improvement.
• Collaborative, team-oriented.
• Ability to work independently with minimal supervision.
• Ability to work effectively with employees at all levels of the organization.
• Able to handle diverse workload using strong organization skills to meet deadlines.
• Flexible and available to assist anyone in the department.
• Must be able to work in the office. This position is not remote.

Responsibilities

• Assist in the preparation of proofreading and editing of documents, presentations, and other departmental correspondence.
• Monitor executive’s calendar and commitments.
• Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance to callers with questions.
• Coordinate meetings and ensure conference rooms are prepared in advance of meetings.
• Manage the offsite storage of departmental files.
• Prepare expense reports as requested.
• Submit invoices for payment.
• Generate, maintain and distribute routine reports as directed.
• Coordinate travel arrangements as needed.
• Serve as primary administrative support for the Tax department.
• Assist with and manage an inbox requesting Forms W-9 as needed.
• Prepare annual returns and other similar filings.
• Coordinate team events.
• Special projects as assigned.

Skills

Communication

Attention to detail

Organization

Independence

Teamwork

Multitasking

Discretion

Education

High school degree or equivalent

Tools

Microsoft Office

Job description

Enterprise Products in Houston, TX seeks an Executive Administrative Support professional to provide comprehensive administrative assistance to the Tax SVP and senior management. Responsibilities include calendar management, document editing, travel coordination, expense reporting, and meeting logistics.

Ideal candidates bring 5 years of executive‑level administrative experience, strong confidentiality, and superb written and verbal communication.