Executive Assistant to SVP, Property Management

Buckingham Companies; Indianapolis (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

Buckingham Companies is seeking an Executive Assistant to provide comprehensive administrative support to the Property Management team, including the SVP, VPs, and RPMs. The role handles time-sensitive, confidential information and supports contract management and office operations.

Key duties include managing contracts in Docusign, coordinating meetings and travel, compiling reports, handling vendor and resident communications, and maintaining meticulous filing systems and office logistics for

Qualifications

• College degree in business, property management, finance or commensurate experience.
• High level experience with Microsoft Office Suite and Adobe Acrobat.
• Yardi experience highly preferred.

Responsibilities

• Provide full administrative support to SVP, VPs, and RPMs; handle confidential information.
• Contract management: draft, track, and administer agreements (incl. Docusign).
• Coordinate travel, meetings and prepare meeting materials for leadership.
• Support portfolio and financial reporting; track KPIs and site activities.
• Maintain online filing (SharePoint) and office operations.

Skills

Property management experience

Office admin experience

Confidentiality

Spelling and grammar

Financial analysis

BI/AI familiarity (ChatGPT)

Communication skills

Education

College degree in business, property management, finance

Tools

Microsoft Office Suite

Adobe Acrobat

Yardi

Job description

Buckingham Companies is seeking an Executive Assistant to provide comprehensive administrative support to the Property Management team, including the SVP, VPs, and RPMs. The role handles time-sensitive, confidential information and supports contract management and office operations.

Key duties include managing contracts in Docusign, coordinating meetings and travel, compiling reports, handling vendor and resident communications, and maintaining meticulous filing systems and office logistics for