Executive Assistant to Senior MD

Northbound Executive Search; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement benefits

Paid time off

Flexible workplace policies

Job summary

Northbound Executive Search is seeking an accomplished Executive Assistant to support a Senior Managing Director in the HealthTech sector. The role combines high-level administrative deliverables with strategic project support in a collaborative, fast-paced environment.

Hybrid work schedule with three in-office days per week (Mon, Tue, Thu). The ideal candidate has 10+ years of senior-level support experience, stellar communication, and discretion, along with strong MS Office and

Qualifications

• 10+ years of experience supporting senior executives in a fast-paced, professional environment is required.
• Advanced proficiency with Microsoft Office and expense management platforms.

Responsibilities

• Provide comprehensive administrative and operational support to a team of senior executives
• Manage complex calendars, meeting prioritization, and scheduling across internal and external stakeholders
• Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up on action items
• Plan and execute internal events, leadership meetings, and advisory sessions, including catering, travel logistics, technology coordination, and attendee communications
• Arrange domestic travel, prepare expense reports, and support invoice processing
• Maintain organized digital files, trackers, templates, and departmental records
• Assist with vendor coordination, contract administration, and subscription management
• Support onboarding logistics and orientation activities for new team members
• Conduct research and manage special projects to support executive and organizational priorities
• Partner closely with administrative colleagues across the organization while providing reception and team coverage as needed

Skills

Executive support

Calendar management

Travel coordination

Meeting logistics

Vendor coordination

Onboarding support

Communication

Discretion & confidentiality

Tools

Microsoft Office

Expense management platforms

Job description

Our client, a mission-driven organization focused on transforming complex industries through data, research, and strategic insights, is seeking an Executive Assistant to support a Senior Managing Director within the HealthTech sector.

This is a high-impact opportunity for a proactive, polished professional who thrives in a collaborative environment and enjoys serving as a true business partner. The Executive Assistant will provide executive, operational, and project support while helping to drive efficiency across a growing organization.

This role operates on a hybrid schedule of 3 days per week in the office (Monday, Tuesday, and Thursday).

Key Responsibilities

• Provide comprehensive administrative and operational support to a team of senior executives
• Manage complex calendars, meeting prioritization, and scheduling across internal and external stakeholders
• Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up on action items
• Plan and execute internal events, leadership meetings, and advisory sessions, including catering, travel logistics, technology coordination, and attendee communications
• Arrange domestic travel, prepare expense reports, and support invoice processing
• Maintain organized digital files, trackers, templates, and departmental records
• Assist with vendor coordination, contract administration, and subscription management
• Support onboarding logistics and orientation activities for new team members
• Conduct research and manage special projects to support executive and organizational priorities
• Partner closely with administrative colleagues across the organization while providing reception and team coverage as needed

Ideal Candidate Profile

• 10+ years of experience supporting senior executives in a fast-paced, professional environment required
• Demonstrated ability to balance multiple priorities while maintaining exceptional attention to detail
• Strong project coordination and organizational skills with a proactive, solutions-oriented mindset
• Outstanding written and verbal communication skills with a polished executive presence
• Experience managing confidential information with discretion and professionalism
• Advanced proficiency with Microsoft Office and expense management platforms
• Positive, collaborative attitude with a willingness to take initiative and continuously expand responsibilities

Compensation & Work Structure

• Hybrid schedule: 3 days per week in the office (Monday, Tuesday, and Thursday)
• Base salary range: $85,000–$105,000, plus discretionary bonus
• Comprehensive benefits package, including robust healthcare coverage, generous retirement benefits, paid time off, and flexible workplace policies

Job ID:

23937