Executive Assistant to Senior Leaders | Hybrid

Illinois Ag; Illinois; Hybrid; USD 53,000 - 70,000; Full time

Job summary

McCain seeks an Executive Assistant to provide comprehensive administrative support to several senior leaders in a globalEngineering and Manufacturing Excellence context. You will manage calendars, coordinate travel, prepare materials, and help with onboarding and finance tasks.

The role emphasizes strong communication, organization, and the ability to work across time zones, with a hybrid schedule and occasional travel. Prior experience supporting executives is preferred.

Qualifications

• Experience supporting senior leaders or executives in an administrative capacity.
• Strong proficiency with Microsoft Office applications and SharePoint.
• Excellent verbal and written communication skills.
• Highly organized with strong time-management abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Manage complex calendars, meetings, and conference calls across multiple time zones using Outlook.
• Coordinate meeting logistics, travel arrangements, room bookings, catering, and virtual support.
• Manage information flow, prioritize communications, and support email management for leaders.
• Coordinate domestic and international travel arrangements, including flights and accommodations.
• Support department SharePoint sites and assist with document organization.
• Prepare presentations, reports, spreadsheets, and other materials using Microsoft Office apps.
• Assist with onboarding activities for new employees, including equipment and access provisioning.
• Create and submit expense reports and support invoice processing.
• Provide reception coverage and backup for administrative team members.
• Assist with basic troubleshooting of laptops and mobile devices.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Communication

Time management

Organization

Independent work

Problem solving

Tools

SharePoint

Job description

McCain seeks an Executive Assistant to provide comprehensive administrative support to several senior leaders in a globalEngineering and Manufacturing Excellence context. You will manage calendars, coordinate travel, prepare materials, and help with onboarding and finance tasks.

The role emphasizes strong communication, organization, and the ability to work across time zones, with a hybrid schedule and occasional travel. Prior experience supporting executives is preferred.