Executive Assistant

Illinois Ag; Illinois; Hybrid; USD 53,000 - 70,000; Full time

Job summary

McCain seeks an Executive Assistant to provide comprehensive administrative support to several senior leaders in a globalEngineering and Manufacturing Excellence context. You will manage calendars, coordinate travel, prepare materials, and help with onboarding and finance tasks.

The role emphasizes strong communication, organization, and the ability to work across time zones, with a hybrid schedule and occasional travel. Prior experience supporting executives is preferred.

Qualifications

• Experience supporting senior leaders or executives in an administrative capacity.
• Strong proficiency with Microsoft Office applications and SharePoint.
• Excellent verbal and written communication skills.
• Highly organized with strong time-management abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Manage complex calendars, meetings, and conference calls across multiple time zones using Outlook.
• Coordinate meeting logistics, travel arrangements, room bookings, catering, and virtual support.
• Manage information flow, prioritize communications, and support email management for leaders.
• Coordinate domestic and international travel arrangements, including flights and accommodations.
• Support department SharePoint sites and assist with document organization.
• Prepare presentations, reports, spreadsheets, and other materials using Microsoft Office apps.
• Assist with onboarding activities for new employees, including equipment and access provisioning.
• Create and submit expense reports and support invoice processing.
• Provide reception coverage and backup for administrative team members.
• Assist with basic troubleshooting of laptops and mobile devices.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Communication

Time management

Organization

Independent work

Problem solving

Tools

SharePoint

Job description

Requisition ID: 44701



Job Description

In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.


About the role.
The Executive Assistant provides comprehensive administrative support to the VP, SCA & Manufacturing Excellence, VP Global Engineering, and VP NA Engineering. This role plays a critical part in ensuring efficient day-to-day operations by coordinating complex schedules, managing communications, supporting travel and meeting logistics, and assisting with key administrative processes across a global environment.


What you’ll be doing.


\tManage complex calendars, meetings, and conference calls across multiple global time zones using Outlook.
\tCoordinate meeting logistics, including travel arrangements, room bookings, catering, and virtual meeting support.
\tManage information flow, prioritize communications, and support email management for leaders.
\tCoordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
\tSupport department SharePoint sites and assist team members with navigation and document organization.
\tPrepare presentations, reports, spreadsheets, and other materials using Microsoft Office applications.
\tAssist with onboarding activities for new employees, including equipment, system access, and meeting coordination.
\tCreate and submit expense reports and support invoice processing and vendor inquiries.
\tProvide reception coverage and administrative support as needed.
\tServe as a backup for administrative team members and support additional business needs as required.
\tAssist with basic troubleshooting of laptops, mobile devices, and other office technology.



What you’ll need to be successful.


\tStrong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
\tAbility to learn and adapt quickly to new software systems and technologies.
\tExcellent verbal and written communication skills.
\tStrong organizational and time-management skills with the ability to manage multiple priorities.
\tDemonstrated ability to work independently and collaboratively within a team environment.
\tStrong problem-solving skills and sound judgment when handling competing priorities.
\tAbility to remain composed and effective in a fast-paced environment with tight deadlines.
\tHigh level of professionalism, diplomacy, and confidentiality.
\tStrong attention to detail and ability to anticipate future needs and challenges.
\tExperience supporting senior leaders or executives in an administrative capacity is preferred.



About the team.
You will be part of a collaborative global Engineering and Manufacturing Excellence organization that supports operational performance, continuous improvement, and strategic initiatives across the business. The team works closely across functions and geographies, bringing together technical expertise, operational excellence, and innovation. As the Executive Assistant, you will play a key role in enabling team effectiveness by supporting leadership and helping drive seamless coordination across the organization.


About McCain.


\tClick Here to learn more about McCain and how we provide opportunities to make an impact that matters.




Leadership principles.
At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.



AI & Digital Capabilities.
At McCain, AI and digital capabilities are part of how we work and innovate. We value curiosity toward emerging technologies and the thoughtful, responsible use of AI-enabled tools to improve outcomes as part of our future-ready culture.



The McCain experience.
We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you’ll find opportunities to learn, grow, and thrive. Join us and experience why we’re better together.
Our purpose is grounded in building meaningful relationships. We’re big believers in the power of working together in person—it helps us stay connected, collaborate more effectively, and grow as a team. At the same time, we recognize the importance of flexibility. Most office-based roles follow a hybrid model, with the option to work remotely two days a week. There may be exceptions depending on the role and location, so we encourage you to speak with your recruiter for more details.


Compensation Package: $52,600.00 - $70,200.00 . USD annually



The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs. This posting is for an existing vacancy.