Executive Assistant to C-Suite | Global Travel & Events

McMillen; Boise (ID); On-site; USD 39,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and dis

Disability insurance

401(k) with company match

9 paid holidays

Generous PTO

Stock ownership opportunity

Wellness reimbursement

Job summary

McMillen, Inc. seeks an Executive Assistant to support daily operations in a fast-paced engineering and construction environment. You will act as gatekeeper, managing global logistics, executive meetings, and high-end client hospitality for up to 5 C-suite staff.

The ideal candidate is highly organized, proactive, and thrives under pressure, with experience supporting senior leadership and managing sensitive information across internal and external stakeholders.

Qualifications

• Associate’s degree required; 5–7 years supporting C-level executives preferred.
• Proficient in Microsoft 365 applications and collaboration tools.
• Excellent verbal and written communication with professional demeanor.
• Strong problem-solving abilities and sound judgment under pressure.
• Outstanding organizational skills with attention to detail and deadlines.

Responsibilities

• Coordinate complex travel arrangements (domestic and international).
• Prepare and edit board-level documents, agendas, and reports.
• Manage executive calendars and align high-level commitments.
• Plan corporate events, logistics, and hospitality with vendors.
• Liaise between executive team, departments, and external stakeholders.

Skills

MS 365 proficiency

Verbal and written communication

Problem solving

Organizational skills

Under pressure

Education

Associate’s degree

Tools

PowerPoint

SharePoint

Forms

Teams

Smartsheet

Job description

McMillen, Inc. seeks an Executive Assistant to support daily operations in a fast-paced engineering and construction environment. You will act as gatekeeper, managing global logistics, executive meetings, and high-end client hospitality for up to 5 C-suite staff.

The ideal candidate is highly organized, proactive, and thrives under pressure, with experience supporting senior leadership and managing sensitive information across internal and external stakeholders.