Executive Assistant to Senior Leaders — Calendar & Admin

St. Joseph's Health; City of Syracuse (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

St. Joseph's Health in Syracuse, NY is seeking an experienced Administrative Assistant to support senior management. You will manage executive calendars, prepare materials, and coordinate meetings, ensuring confidentiality and tact in all communications.

The role requires at least two years of college or equivalent experience, a notary public commission (or willingness to obtain one), and strong MS Office skills. Day shift, full-time, located at the College of Nursing on the 3rd floor.

Qualifications

• Two years of college or equivalent experience required.
• Commissioned Notary Public, or willing to obtain certification.
• Strong written and verbal communication skills.
• Experience providing executive-level support in a fast-paced environment.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Prepare and edit correspondence, presentations, and reports for senior executives.
• Coordinate and prioritize emails and phone calls with timely follow-up.
• Anticipate executives' needs and address challenges proactively.
• Manage meeting logistics, spaces, and technology for meetings.
• Collaborate with the administrative team for seamless operations.
• Maintain confidentiality and handle sensitive information with discretion.
• Take meeting minutes and draft correspondence responses.
• Provide executive-level support with professional communication.

Skills

Executive support

Calendar management

Organizational skills

Attention to detail

Verbal communication

Written communication

MS Office

Discretion

Education

Two years of college or appropriate experience

Notary Public

Job description

St. Joseph's Health in Syracuse, NY is seeking an experienced Administrative Assistant to support senior management. You will manage executive calendars, prepare materials, and coordinate meetings, ensuring confidentiality and tact in all communications.

The role requires at least two years of college or equivalent experience, a notary public commission (or willingness to obtain one), and strong MS Office skills. Day shift, full-time, located at the College of Nursing on the 3rd floor.